Relocation Project Manager

Jones Lang LaSalle   •  

San Antonio, TX

Industry: Real Estate & Construction


Less than 5 years

Posted 245 days ago

This job is no longer available.

Job Responsibilities


Project Administration and Reporting

  • Set up project files, folders and templates at start of project, using Best Practices; maintain the folder through out the project
  • Develop and maintain project specific reporting to client
  • Maintain records in a manner that protects client and JLL confidentiality
  • Keep track of project hours and forecast utilization relative to assignment
  • Complete JLL internal and client project close-out

 Move/Project Management

  • Plan and manage successfully relocations up to 1,000 people
  • Manage the majority of a project by self and/or supervise additional staff
  • Ensure client satisfaction throughout the relocation management process
  • Ensure all relocation management activities are performed in a manner consistent with documented processes and in accordance with the client’s and JLL's policies and procedures
  • Develop and implement relocation project plan, schedule and budget through collaboration with the facility, project and construction managers and adhere to it
  • Develop and maintain project schedule in client's preferred format
  • Perform data input into the CAFM system to maintain occupancy information
  • Ensure data accuracy within move management and CAFM systems
  • Ensure compliance with all key performance indicators
  • Meet assigned financial targets
  • Receive and process client move requests
  • Provide a single point of contact for all move management activities
  • Participate in planning meetings hosted by the client, Occupancy Planning and  other key stakeholders
  • Establish relocation project goals and objectives, making changes where necessary to ensure desired project results
  • Prepare/update project status reports,  review invoices and ensure timely payment, update tracking reports and maintain files for due diligence and financials.
  • Prepare various RFP’s & level for vendor and contractor services for the complete project.
  • Procure and manage move labor, including vendor/contractor bidding process, evaluate proposals and recommend selection of vendor/contractor
  • Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner
  • Incorporate “best practices” into relocation projects
  • Initiate and manage meetings to review move schedules with move vendors and key stakeholders;
  • Manage supporting suppliers (technology, telephony, furniture, etc.)
  • Evaluate vendors to ensure compliance with the standards of performance
  • Ensure all project initiation, execution and closeout documentation are complete
  • Manage work order and small project management, including but not limited to furniture reconfigurations and space enhancements
  • Coordinate with various service providers (IT, VTS, Construction and Associate Relocations and Furniture Installation contractor) to determine the appropriate date(s) for implementation and communicate those dates (via E-mail, project schedule, WCR System notification, etc.);
  • Determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.)
  • Plan, schedule and implement relocations, providing the main client contact with scheduled dates, move instructions, and move orientations for large groups as required.
  • Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions and resolve post-move issues.

Client Communication and Management

  • Understand client protocols and develop communication appropriate to the client environment
  • Communicate actively during meetings and other project related speaking situations with a focus on delivering the project on-time, on budget and meeting the clients expectations
  • Manage written documentation and ensure that all deliverables are accurate and on schedule
  • Project confidence and reinforce client trust in the skills and knowledge of the team
  • Maintain an understanding of concerns and challenges facing the client and end-user and assist in reducing stress level caused by change and upcoming relocation

People Management, Leadership, and Teamwork

  • Work independently; anticipate upcoming required project tasks and initiate activities for self and others
  • Lead and/or contribute in an internal activity or group focused on improvement of specialty skill or knowledge
  • Guide JLL Relocation project team with constructive feedback on project deliverables
  • Exhibit enthusiasm and positive attitude with clients and peers
    • Bachelor Degree from an accredited institution, preferred in Accounting, Business, Architecture, Engineering, Interior Design, or Construction Management strongly preferred.

    Years of relevant experience

    • 3 - 4 years of facility, project or construction related experience in a Corporate Real Estate environment.                                                                                                                                 
    • Background in project management, construction management, architecture or project strategy planning is desirable.