$80K — $110K
The Purchasing & Warehouse Manager is responsible for managing daily operations of the Purchasing and Warehouse departments across the organization. Duties and responsibilities include managing, coaching, and development of department staff to assure clear understanding of company policies, department procedures and processes, and individual accountabilities. He/she is the primary contributor to the development, implementation, maintenance, and analysis of department operating procedures and performance metrics. He/she is a key contributor to the management of our supply base and has the primary responsibility for assuring that MHQ leverages and recognizes the full benefits allowed us in supplier agreements, including negotiating more favorable terms when applicable. The Purchasing & Warehouse Manager is accountable for assuring materials and services are procured in a timely, accurate, and cost-effective manner that is consistent with the best interests and values of MHQ, and compliant with applicable law. He/she also has the primary responsibility of assuring all warehouses (physical and virtual) function in an efficient and accurate manner consistent with the requirements of the business.
1. Lead the development and implementation of purchasing strategies
2. Develop, track, and report key functional metrics to improve Purchasing & Warehouse Department performance.
3. Craft supplier negotiation strategies that create mutually beneficial relationships with key suppliers.
4. Partner with upstream, downstream, and intra-department stakeholders to assure expression of process requirements, deliverables, and clear process documentation
5. Propose improvements to the current purchasing system that improves department performance and employee satisfaction
6. Provide direction and coaching to direct reports to ensure the effective and efficient operation of the department.
7. Maintain the integrity and accuracy of item records within the ERP system. Important data within item records include, but are not limited to, correct part number, cost, lead times, volume discount schedules, meaningful item descriptions, minimum order quantity, minimum order value, freight allowances, stock rotation and/or return allowances, and other applicable “rules of engagement”.
8. Use data such as consumption history, prevailing demand, and strategic business intelligence to justify and recommend inventory stocking levels to the senior leadership team. Maintain a system of measures to monitor inventory performance and recommend adjustments as the needs of the business change. Prepare inventory performance reports for the Senior Leadership Team.
9. Review items to be purchased utilizing information derived from the ERP system. Negotiate scheduled and unscheduled blanket purchase orders as appropriate and monitor consumption pacing during the order term.
10. Manage all logistics partnerships with both small parcel and freight (LTL) carriers and participate in negotiations to achieve the lowest cost and best possible service. Also manage the use of expedited shipping methods to assure appropriate and cost-effective use of premium services.
11. Constantly monitor and maintain purchase costs to assure the highest value for all material and services purchased, with special attention paid to material and service purchased for resale under fixed price bid contracts.
12. Perform a daily review of open purchase orders and material demand to assure uninterrupted supply to customers and the production department.
13. Work with the production department to maintain a shortage report for the purpose of performing expedites against overdue and urgently needed materials or services. Maintain measures of supplier performance regarding on-time delivery performance.
14. Assure all open purchase orders have supplier-provided confirmation dates within 72 hours of order submission for the purpose of production planning. Develop and implement procedures to pursue and secure supplier confirmation dates with high urgency.
15. Notify the Production Manager and Operations Manager of any delivery dates that conflict with the intended production schedule or customer request dates. Also notify the same of any issues that impact product availability, supplier substitutions, or product obsolescence.
16. Communicate and forward product update and new product information to the Sales Manager and Operations Manager.
17. Locate, initiate, and develop new sources of supply for non-franchised suppliers when their performance or market conditions indicate that it is appropriate.
18. Develop and execute policy and train buyers to engage franchised suppliers such that MHQ can recognize, in their entirety, the full scope of benefits available in our franchisee or distributor agreement.
19. Verify job order purchase requests for appropriate specification and approval. Maintain data that expresses measures of defects and opportunities for improvement in the job order process.
20. Maintain supplier file system within the Quality Management System.
21. Document, and manage shipping and receiving process, ensuring inventory accuracy and warehouse organization according to standard operating procedure.
22. Manage weekly inventory cycle count process to ensure high inventory accuracy. Immediately research all variances, understand and correct root cause of variances and implement permanent corrective actions.
23. Manage order picking process and maintain performance measures of picking accuracy and procedural issues requiring corrective action.
24. Take the lead in creating procedures to manage obsolete and slow-moving inventory (OSMI) to help offset losses. Monitor accumulation of OSMI. Maintain data regarding the age, source, and type of OSMI for the purpose of adjusting stocking quantities and spending behaviors. Adhere to “first in / first out” rotation of in-stock material.
25. Maintain a professional appearance and demeanor consistent with industry norms, MHQ policy, and common sense.
Other Essential Functions:
1. Perform other duties as necessary, and/or assigned by your supervisor.
2. Attend meetings and training as recommended and/or required.
SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
1. High level of computer literacy / proficiency including ERP (Oracle, SAP, SyteLine, etc.) and MS Office Suite (specifically - Outlook, Word, Excel, Teams).
2. Ability to apply logic and reasoning to perform problem-solving as required. Coach your team to apply the same objective, analytical approach to challenges in their work.
3. Ability to perform “cost vs. benefit” analysis when considering competing options.
4. Ability to effectively deal with internal and external customers, some of whom require high levels of patience, tact and diplomacy.
5. Active listening skills to understand and interpret employee and customer requirements.
6. Ability to communicate effectively using the English language. Includes fluent reading, writing, and speech.
7. Ability to efficiently and effectively handle a myriad of duties simultaneously while maintaining a positive and professional attitude.
8. Superior organizational and time management skills.
A Bachelor’s Degree in Supply Chain Management, Business Administration, or related field is preferred.
1. At least five years’ experience with inventory management, purchasing and warehousing is required, preferably in a manufacturing or job shop environment.
2. At least 5 years’ experience with a modern ERP/MRP system (SAP, Oracle, NetSuite, Syteline, P21, etc.), including the specification, compilation, and analysis of datasets as applicable to the duties of this role.
3. Prior experience with managing a team of direct reports, including administering performance evaluations, is required.
APICS certification preferred
Valid through: 12/25/2020