Project Support at Hitachi America in Honolulu, HI

• Managing correspondence with the Customer, Subcontractors and External Parties involved in the Project
• Support the Quality Management team in ensuring high quality of the document control process
• Managing the release, transmission and distribution of Contract Deliverables for Customer review cycles
• Preparing and distributing minutes of the Weekly Coordination Meeting with Customer
• Preparing the 5-Week Schedule for the Weekly Coordination Meeting with Customer
• Maintaining the Project Sharepoint Libraries up-to-date
• Managing transfer of documents among the ASTS Product Data Management System (Teamcenter) and the Customer's Oracle-Primavera Contract Management System (CMS)
• Support the Project team in timely resolution of documentation management issues
• Ensure the execution of all activities aimed to provide each assigned project team with:

• Project reporting on progress

• Project and Contract administration (providing analysis, keeping records...)

• Project document control/ management (management of the project share point)

• Work in progress and accounts payable reporting and analysis

• Supporting the PM with the compilation of periodical project progress reports and payment claims. Prepare the Progress Report Certificates when required

• Achievement of the objectives of the specific activities assigned as defined in the PDP and Project Management Plan (PMP)
• Other duties as assigned to support Hitachi Rail Honolulu JV

Required Skills/ Knowledge:

• Typically a minimum of five years of experience in documentation management and project support
• Excellent knowledge MS Office package, in particular Word and Excel
• Documentation management,
• Activities tracking
• Must be detail-oriented

Desired Skills/ Knowledge:

• Experience with Microsoft® Sharepoint
• Experience with Oracle-Primavera CMS
• Experience with Siemens PLM Software or similar Product Data Management Systems
• Experience in working in a multi-cultural team environment for effective project delivery
• Experience with PowerPoint
• Excellent communication skills