Project Portfolio Manager

Industry: Healthcare


5 - 7 years

Posted 31 days ago

Company Overview:

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.

For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor’s Employees’ Choice Best Place to Work for 2018. We’re treating cancer, one patient at a time. Join us and make a difference every day.

Job Details:

Project Portfolio Manager in the Office of International Philanthropy at Memorial Sloan Kettering Cancer Cancer

Are you passionate about cancer care?

We are seeking an experienced project manager (Project Portfolio Manager) to support the work of the Senior Director of International Philanthropy and Principal Giving (Senior Director) at Memorial Sloan Kettering. Our purpose is to raise principal gifts in support of cancer research and care. The Project Portfolio Manager is an advocate and coordinator, assisting the Senior Director and institutional leadership in advancing the philanthropic and organizational strategies across the project life-cycle with a strong emphasis on implementation. You will work closely with organizational leadership, internal clients (e.g. physicians, scientists, their staffs), and individuals capable of making principal-level gifts on behalf of the Senior Director, providing project coordination, research, basic analysis, and executive-level operational support to secure seven- and eight-figure gifts for the Center from prospective donors around the world. The Project Portfolio Manager will exercise significant independent judgment and the utmost discretion in conducting a wide range of daily functions and activities, especially in managing communications with the Center leadership, physicians, scientists, their staffs, industry representatives, and most important, individuals capable of principal-level gifts on behalf of the Senior Director.

The Ideal Candidate

  • Has experienceworking within and leading interdisciplinary teams
  • Understands or has a strong interest in fundraising and international relations
  • Has worked in large organizations and/or cross functional-matrixed teams
  • Knows how to confidently and credibly share their point of view while developing trusting relationships
  • Has a high level of attention to detail, process and organization
  • Has enthusiasm, patience and a positive attitude
  • Has an intrinsic curiosity for how to make things better
  • Eager to collaborate and work in teams, but feels equally comfortable with independent work
  • Skilled in managing client relationships

You will:

  • Work collaboratively with the Senior Director and leadership to define project goals.
  • Communicate effectively with all levels of Center leadership and staff, which includes appropriately sharing confidential subject matter, and serve as primary point of contact for communication with institutional leaders, faculty, and administration regarding the projects assigned.
  • Lead project teams, monitor and facilitate work towards project delivery, lead meetings, set agendas and ensure meeting goals are accomplished.
  • Report on project progress at agreed milestones.
  • Initiate, develop, and disseminate correspondence to internal and external contacts on behalf of the Senior Director.
  • Work closely with leadership to plan and implement new program initiatives, and for assigned projects find opportunities to optimize work flow and enhance productivity.
  • Analyze research for the application of fundraising strategies.
  • Lead the development and implementation of strategic initiatives.
  • Organize philanthropy data, initiate gift reports, and steward donor funds in collaboration with MSK leadership and managers responsible for the funds.
  • Obtain, organize, analyze and communicate data necessary for fulfilling project needs.
  • Make recommendations regarding project or program based on analysis of information. Recommend metrics to measure success for projects or programs.
  • Manage day-to-day prospect portfolio activities for complex initiatives with stakeholders from around the world.
  • Provide administrative management and serve as a resource to leadership within designated area.
  • Write and/or edit various documents, reports and presentations (i.e., meeting materials, minutes, divisional updates, project summaries, and progress reports) for assembly and dissemination to the appropriate parties. Develop content for presentations/slides as assigned by leadership. Prepare reports on assigned projects using database queries, literature searches, etc on behalf of assigned area.
  • Participate in the design and drafting of itineraries for global fundraising outreach.
  • Run multiple, global outreach projects concurrently.
  • Establish and maintain positive client relationships for implementation work, initiatives, and donor stewardship.
  • Demonstrate solution-oriented thinking in management of complex issues.
  • Under guidance of Director or Administrator, participate in the development of business and action plans for new initiatives. Identify and perform analyses to support program planning.
  • Monitor financial activity related to assigned areas. Conduct variance analyses between budget and actual spending for specific projects. Processes financial transactions (reimbursements, ordering, etc.) and maintains data to track related info.
  • Act on inquiries or problems on behalf of the project leadership, e.g., investigating the problem, gathering the necessary information, reaching out to the appropriate internal and external contacts, etc. and resolving independently when appropriate. Develop hypotheses, analyzes, validates, and presents findings to project leadership.
  • Escalate issues/concerns to project sponsor, while reporting on project progress at agreed milestones.

You need:

  • Minimum Bachelor’s Degree, preferably in International Relations or similar, with 5-10 years of professional experience. Master’s Degree in writing or literature, business, or law preferred.
  • Senior development professional-level experience or equivalent, including proven results in individual gift solicitation and familiarity with the international community; experience managing other development professionals is desirable.
  • Outstanding communication abilities, both in writing and verbally, with individuals and groups of varying size.
  • The ability to develop, facilitate, and orchestrate effective communication with all members of the Center.
  • Advanced proficiency in use of computers and software such as database management, spreadsheet, word processing and graphics applications.
  • Strong interpersonal skills and customer service orientation
  • Experience with change management
  • An interest in and understanding of international cultures is required


MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.