Our staff provides Policy and Governance Support Services as well as incidental advisory and assistance services to the Office of the Chief Information Officer (OCIO) for the National Nuclear Security Administration. These services include ensuring compliance for various government programs, developing and reviewing IT and Cyber Security policy that affects the OCIO or the agency, providing Cyber Security and IT Governance and Analysis, data consolidation, Program and Project Management Support and Oversight, Capital Planning and Investment Control (CPIC) oversight, and Financial Execution Analysis for all OCIO investments. Additionally, our services extend to managing the communications for the OCIO and proactively engaging with stakeholders and customers, both internal and external.
The Enterprise Program Management Office (ePMO) is responsible for aligning the influx of proposed initiatives (statutorily required, maintenance and periodic upgrades, as well as new projects) to ensure the roadmap of projects fits within the enterprise's strategy, IT architecture, budgetary, and personnel resource constraints. Additionally, the ePMO performs mentoring and independent oversight of active projects within the portfolio to assess the current and overall value to the organization. The Project Portfolio Analyst position is a member of the on-site ePMO team. Outlined below are job responsibilities, skills and minimum requirements to successfully fill this position.
- Shepherd proposed projects from initial proposal through the decision-making pipeline to ensure each proposed project is adequately justified, aligned, and sequenced in preparation for the Investment Review Board to render a decision of the project's merits to the organization.
- Collaborate with the Capital Planning and Investment Control (CPIC) team in the oversight of projects, and, when performance indicators warrant, perform deep dives into the project's performance to assist the Project Manager and leadership in identifying corrective actions to get the project back on track. (must have impeccable understanding of the PMBOK, Agile/Scrum, Waterfall, Spiral, PRINCE, or other formal project management or IT Operations frameworks (e.g., ITIL))
- Draw on their own experiences and project management expertise to review project documentation, records, and reports to identify risks, consistency issues, and deficits in best practices.
- Use tact and appropriate communication skills (written, oral, and visual) to interface with Project Managers, and leadership to convey findings and propose changes to lead projects back on track.
- Practice active listening skills in meetings to produce actionable minutes that capture not only what is being said; but to speculate on the underlying conditions that are causing the evolution of the project where it deviates from plan.
- Mentor Project Managers by preparing project management templates and cultivating a cooperative theme across external contracts/stakeholders to build a "Many Firms/One Team" culture.
- Demonstrate superior software proficiency by drafting briefings in PowerPoint (preparing animations, embedding OLE objects, timing slides), authoring papers and business cases in MS Word (working with sections, footnoting, TOC, 508 Compliance), analyzing financial and metric data in excel (pivot tables, charting, lookups/dropdowns, trendlines), crafting graphics in Visio (object data, comments/callouts, layers), mocking up databases in MS Access (tables, forms, reports, queries).
- Perform support contractor duties across the spectrum from briefing C-level leadership to taking minutes, demonstrating initiative to work down a backlog without specific management tasking, and innovating changes in business practices and procedures.
- Strategic planning
- Business process analysis
- Risk management
- Business case development
- Problem solving and analysis techniques
- Organizational awareness
- Partnership development
- Influence and negotiation
- Policy compliance
- Customer experience and service
- Communications planning and management
- Project management certification Required: PMP or CAPM (ITIL is a plus)
- Bachelor's Degree or 4 years of additional experience in lieu of a degree
- 8 years of experience in Project Management role(s)
- Ability to travel Required (10 or less days per month)
- Must be able to obtain a DoE "Q" level clearance
- Active US Citizenship