The Project Management Office Specialist supports the Project Management Office (PMO) by planning and assuring delivery of both strategic and operational projects. This is a cross-functional position which provides an opportunity to work with business content experts throughout the organization on a wide range of initiatives that will enable the organization to achieve its vision.
As a part of the PMO intake process, the PMO Specialist works with business leaders to define a project charter and detailed project plan. The PMO Specialist then supports project execution by liaising regularly with project team members and division heads to ensure that projects are meeting expectations with regard to scope, timeline, budget, and resources and by monitoring any potential risks or quality issues. Lastly, the PMO Specialist promotes a project management center of excellence by incorporating best practices/ lessons learned from completed projects into the company's PMO toolkit and by teaching non-PMO associates proper project management techniques.
The ideal candidate for this position is a multi-tasker with prior project management experience and who is familiar with MS Project. This candidate should have an ability to build rapport/ consensus quickly and demonstrate a sense of urgency regarding schedules and budgets.
Essential duties and responsibilities of the PMO Specialist include but are not limited to the following. The Company reserves the right to add to, delete, change or modify the essential duties and responsibilities at any time. All work is to be completed with minimum supervision and in accordance with Company standards. Other duties may be assigned.
To perform the job successfully, an individual should demonstrate the following competencies:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor's degree (BA/ BS) from an accredited four-year College or University and 5+ years' related experience and/ or training; or equivalent combination of education and experience. PMP certification or prior experience using the PMI PMBOK framework will be a strong advantage.
Ability to create, update, and review detailed project plans, as well as the ability to assess the associated deliverables that are produced in the execution of those plans. Ability to understand and respond to all communication pertaining to project execution from all management levels.
Ability to apply basic mathematical concepts to calculate performance against project budgets and timeline (e.g., project float/ slack times, actual vs. planned budget variance percentages, etc.).
Ability to assess project deliverables quantitatively (i.e., with regard to time, budget, and resource allocation) and qualitatively (i.e., with regard to scope, quality, and risk requirements). Ability to identify and prioritize tradeoffs between resource, budget, and timeline allocation.
Previous experience or demonstrated ability to learn project management/ scheduling software; prior experience developing/ managing projects using MS Project will be a strong advantage. Must be proficient in all standard Microsoft Office applications, including Word, Excel, and PowerPoint.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office work environment is usually quiet.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.