Procurement Manager

TriTech Software Systems   •  

Lake Mary, FL

Industry: Professional, Scientific & Technical Services

  •  

5 - 7 years

Posted 107 days ago

This job is no longer available.

The Procurement Manager is responsible for coordinating and implementing the procurement process for all customer-related project orders, as well as for CentralSquare's internal purchasing needs. The Procurement Manager ensures that the items and services requisitioned are purchased and delivered according to agreed terms and conditions and leads the daily activities of direct reports. An important aspect of this role is seeking maximum value for the company through negotiating prices with qualified vendors. This role has working knowledge of the team function and will spend a portion of time performing the work of those they supervise.

ESSENTIAL FUNCTIONS

  • Ensures compliance with CentralSquare's Procurement Policy by establishing procedures and requiring employee compliance with the policy.
  • Controls spending and builds a culture of long-term savings on procurement costs. Submits recommended updates and changes for the Procurement Policy to the VP Accounting.
  • Coordinates the Procurement process for all CentralSquare's purchasing needs including: reviewing purchase orders for accuracy and consistency to vendor quote; distributing completed purchase orders internally and/or to suppliers and follow-up when necessary; checking requisitions for accuracy, completeness and compliance; creating purchase orders from requisitions; maintaining vendor contract and purchase order records, including PO log; and negotiating and leveraging volume pricing, maximizing profit margin, and minimizing fees.
  • Prepares vendor credit applications to obtain payment terms as needed. Minimizes risk by ensuring alternative sources of supply for critical items
  • Assists with product RMA’s and timely returns, as necessary, including tracking and follow up credits. Updates Cost Worksheets and PO log for any returns and notifies appropriate Finance contacts.
  • Notifies Solutions Architects and/or Product Management of product constraints, EOL or price changes.
  • Secures Certificate of Insurance and signed PO copies from subcontract vendors for orders.
  • Works with Tax Accountant to provide clients’ tax exemption certificates for vendors, as needed.
  • Develops supplier alliances and implements process improvements as needed. When necessary, acts as liaison between vendors and internal requesters.
  • Negotiates the purchase of hardware, third party software and related services for customer orders.
  • Checks current in-house Inventory lists for product availability to fulfill project-related orders. Issues internal purchase orders and updates Cost Worksheets for project orders fulfilled from inventory on hand. Cancels and/or modifies PO’s previously issued to vendors when requirements change, by revising purchase orders and Cost Worksheets, with approval of Project Manager.
  • Qualifies vendors and maintains a second source vendor list (maintains up-to-date credit lines).
  • Works closely with Project Management and other personnel to plan timely ordering of product based on project schedule and product 'specials'.
  • Works with Legal and Accounting teams to coordinate subcontract orders and payment scheduling based on Statement of Work, customer requirements and payment schedule, per customer contract.
  • Reviews and updates project cost worksheets as needed throughout the life of the project.
  • Coordinates with the inhouse Financial Systems Analyst to resolve technical issues with the Requisition system.
  • Cancels and/or modifies PO's previously issued to vendors when the requirements change, by issuing change orders or cancellation notification to the vendor.
  • Documents procurement procedures and vendor information for backup and training purposes.
  • Reviews and approves third party portion of sales quotes to ensure proper cost, pricing and specifications for all hardware, third party software and subcontractor items included in quote.
  • Participates in continued procurement & product-oriented training to maintain current technical knowledge.
  • Hires, trains, appraises, motivates, disciplines, and/or terminates personnel according to company guidelines. Recommends appropriate compensation considering market data and internal equity. Addresses employee complaints or grievances, utilizing the Human Resources department, when needed.
  • Provides meaningful feedback to direct reports including quarterly/annual performance reviews. Works with each direct report to set and achieve short and long-term goals for both direct reports and department staff.
  • Identifies training needs of Procurement Department employees and organizes career advancement and progression of staff.
  • Serves as a focal point for Procurement Department employee engagement.
  • Monitors Procurement Department work environment to ensure company safety guidelines
  • are met and reports unsafe work conditions to the appropriate department head.
  • Able to continually pass background check requirements, assessment testing,
  • Adheres to and promotes CentralSquare’s Core Values.
  • Other responsibilities as required.

  • Associate's or Bachelor’s degree in chain management, logistics or business administration preferred.
  • 6-9 years proven working experience in procurement; procurement management experience a plus.
  • Knowledge of procurement, vendor relations, production, logistics, and distribution.
  • Strong negotiating and networking skills.
  • Knowledge of NetSuite financial software desirable.
  • Intermediate/Advanced Excel skills.
  • Effective problem-solving skills with acute attention to detail.
  • Effective communication and interpersonal skills.

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