In close partnership with the Division Chiefs and Division Administrator, this individual is responsible for implementation of programmatic goals and supporting faculty in the Divisions of Cardiac Critical Care Medicine and Cardiac Anesthesiology in the missions of clinical care, research, and education. Significant independent responsibility for physician and staff recruitment/ onboarding, programmatic development, staffing planning and analysis, monitoring and implementation of physician compensation plans, execution of regulatory compliance and quality improvement activities, personnel and performance management, expense approval, budget development and variance monitoring/reporting, and management of unique operational projects. Position includes interface with departmental research leaders and Research Institute to ensure faculty are appropriately supported in their research efforts. Significant interaction with executive and hospital leaders in high profile Cardiac Center.
- Partner with both Division Chiefs as their primary managerial resource in divisional decision making
- Work with each Chief to develop annual programmatic goals and divisional financial and quality incentive targets.
- Serve as primary managerial point of contact for all division faculty (currently 20) to resolve unique issues.
- Advise on and carry out difficult faculty or staff human resources decisions
- Manage staffing planning, recruitment, onboarding and compensation transactions for faculty; includes interface with department/CHOPPA Finance office, as well as both CHOP and University HR departments.
- Manage annualfinancial performance for both divisions
- Develop the annual budget for the divisions, with the assistance of the Division Administrator – Anesthesiology and Cardiac Services and Director of Finance.
- Analyze monthly financial statements to identify and understand variances and take appropriate corrective actions.
- Work with Finance Directors of ACCM and Pediatrics to identify and resolve unique accounting and/or personnel issues related to the joint Division of Cardiac Critical Care Medicine (spanning both academic departments).
- Interact with professional billing office to facilitate accurate and complete physician documentation and charge capture.
- Monitor trends in payor mix and collection rate.
- Maintain knowledge of available funding sources (e.g., research and/or endowment accounts) and monitor annual use.
- Support the ongoing development of both divisions as vital contributors to the CHOP Cardiac Center.
- Collaborate and develop relationships with other administrators and physicians within the Cardiac Center to achieve shared goals.
- Actively participate on Cardiac Center Operations Council.
- Collaborate on shared issues of space and facilities planning, quality improvement, capital investment, and operational planning.
- Support the continued development of the Mt. Sinai collaboration.
- Managefaculty-and personnel-related expenses for both divisions.
- Approve all operational and physician professional expenses for the divisions, up to authorized limits.
- Prepare annual faculty incentive templates and requests for annual and mid-year physician incentives for approval and payroll processing, according to established procedures. Maintain ongoing tracking of year-to-datecompensation for individual physicians.
- Communicate directly with departmental HR and Finance staff regarding any changes in physician or staff FTE, salary, external salary support sources, or extended leaves in a timely and accurate manner.
- Maintain and approve time and attendance for CHOP payroll employees within divisions.
- Oversee administrative andothersupport staff within divisions.
- Ensure appropriate communication of and compliance with all institutional initiatives and requirements to all divisional staff
- Ensure efficient workflow and assign duties appropriately
- Assist Division Chiefs in ensuring appropriate staffing in all areas
- Oversee clinical staff through delegated leaders (e.g., CRNA Coordinator)
- Approve paid time off; manage performance.
- Support the Division Chiefs in executing divisional priorities and ensuring the smooth operation of ongoing functions
- Assume primary responsibility for various projects of a programmatic or operational nature
- Develop internal systems for assuring high quality and consistent completion of operational functions
- Perform independent analyses of current processes and design and implement changes where necessary
- Analyze financial and volume data for trends and new program opportunities
- Support continuous quality improvement
- Assume primary responsibility for programmatic support and development of departmental educational programs, in collaboration with the Director of Education.
- Partner with the Director of Education on developing and executing the priorities of the departmental Education Council.
- Assist in the development and tracking of annual programmatic goals.
- Develop systems and structures to ensure appropriate administrative support to educational programs.
- Lead other major divisional and departmental projects or initiatives as assigned.
Required Licenses, Certifications, Registrations
Required Education and Experience
Required Education: Bachelors of/in business, health administration or related field required
RequiredExperience: 10+ years previous experience with financial management and planning in an academic healthcare environment required. Previous supervisory experiencerequired.
Preferred Education, Experience & Cert/Lic
Preferred Education: Masters of/in business, health administration or related field preferred.
Additional Technical Requirements
Effective leadership skills including:
- Highly developed written and oral communication skills
- Budget management skills
- Program development skills
- Knowledge of and experience with QI tools/approaches
- Building capabilities of staff