Payroll Manager

Bryan Cave   •  

Saint Louis, MO

5 - 7 years

Posted 176 days ago

This job is no longer available.

Position(s) I am Applying for

Payroll Manager

• Provides leadership and strategy for payroll department
• Manages Payroll staff and backs up the Payroll Specialist on payroll processes
• Prepares annual performance reviews, as well as career development, and assesses training needs
• Establishes goals and objectives for staff and metrics to measure performance.
• Works closely with HRIS and Benefits to ensure data integrity of integrated Payroll/HR system
• Ensures the processing of new hires, temporary workers, transfers, promotions and terminations are done timely to meet payroll deadlines
• Responds to end-user phone calls, emails, faxes and questions in a timely and professional manner
• Performs all job functions in compliance with applicable federal, state, local and Firm policies and procedures
• Verifies a variety of payroll-related information (e.g., time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate processing and distribution of payroll
• Establishes procedures and process mapping for all payroll-related responsibilities
• Serves as advisor to the Firm in regards to payroll tax law and benefit changes
• Prepares quarterly and annual federal, state and local tax payments and returns by deadlines and ensures accurate completion and reconciliation
• Communicates with external parties (city, state and federal agencies) for the purpose of ensuring accurate processing of payroll deductions/garnishments
• Maintains and establishes earnings, deductions, tax codes, pay group setups and pay calendars
• Prepares annual HR census reporting, external and internal audit reporting as needed
• Verifies all direct deposit files transmitted through the payroll system
• Prepares audit reports and assists in implementing audits in the Payroll Department
• Coordinates and prioritizes the flow of information needed for processing the payroll
• Responsible for processing education and relocation payments to employees
• Reviews automatic payroll general ledger journal entry feed
• Reviews general ledger payroll account reconciliations and journal entries prepared by support staff
• Coordinates year-end processing and assists with the timely issuance of W2's, including balancing of compensation and relocation reporting for transfers in/out of the U.S. and managing the input and verification of additional income figures to be included on the W2's
• Stays abreast of changes in laws affecting payroll, implements those changes in the payroll system and communicates changes to the Firm
• Reviews and determines payroll liabilities by approve the calculation of employee and employer federal, state, and local, as well as timely and accurate balancing and reconciliations of assigned general ledger accounts
• Assists and reviews budget for payroll taxes related expenses
• Analyzes budget information (payroll taxes and compensation), making comparative analyses on an annual and quarterly basis, including explanation of budget data and assumptions
• Coordinates and completes payroll function testing for PeopleSoft software updates based on annual schedule received
• Responsible for processing international payrolls including general ledger reconciliations
• Responsible for Secondment Analyses upon request
• Responsible for setup and registering new taxing jurisdictions
• Responsible for completing monthly BLS reporting data
• Responsible for New York Disability benefit premium and payroll reporting
Essential Job Specifications/Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Proven thorough knowledge of payroll tax regulations, the ability to meet tight deadlines and ensure accuracy with highlyconfidential materials
• Demonstrated proficiency in Excel, Word and Peoplesoft or other HRIS system
• Proven thorough knowledge of accounting processes and procedures with emphasis on account reconciliations
• Ability to perform data analysis and generate reports as needed
• Ability to deal professionally and communicate clearly and concisely, both verbally and in writing, with internal and external clients on all levels
• Ability to handle multiple tasks in a fast-paced environment and perform work without appreciable direction
• Allocates time and resources efficiently, focusing on ever-shifting priorities; continually seeks ways to improve individual/team efficiency
• This position is in a critical needs area and may need to work extra hours and/or weekends to meet payroll deadlines
• Requires the ability to regularly report to work on the days and times scheduled