Purpose of Your Job Position
As a Consulate Health Care employee, you are entrusted with the responsibility of carrying out your daily tasks and assigned duties while demonstrating Consulate’s Core Values of Compassion, Honesty, Integrity, Respect and Passion. You are expected to provide innovative, responsible results with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results. The Payroll Accounting Manager is responsible for acting as the Team Lead for all day-to-day payroll processes, assisting in month end close process, and balance sheet reconciliations.
As Payroll Accounting Manager, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. The primary role is to manage the overall payroll process including taxes, supervise the team, assist in the month-end/quarter-end/year-end process related to payroll, quarterly and yearly payrolltax reconciliation, and support the team and director. This is a working manager role where the day-to-day responsibilities are accomplished by directly working with the team and otherinternal and external partners. This job description does not list all the duties of the job. You may be asked by your director to perform/supervise/manage other duties. You will be evaluated in part based upon you performance of the tasks listed in this job description. The employer has the right to revise this job description at any time, for any reason. The Payroll Accounting Manager promotes and helps achieve the HR Mission Statement “We inspire, develop, and lead business partners to advance the strategic goals of the organization.”
Duties and Responsibilities: Fundamental Responsibilities:
Work will consist of supporting the payroll team by managing the team to ensure the preparation, processing, and distribution of all payrolls. Analyze and reconcile the balance sheet accounts related to payroll and Supporting Director of Accounting Services in meeting deadlines, filing requirements, reporting and ensuring audit procedures are followed.
Supervision, Training, Customer Service
Manage/supervise day to day payroll activities and processing assuring adequate coverage for critical tasks.
Provides training for identified needed areas including payroll processes, process changes, and new processes for facilities and payroll staff.
Manages 5-7 Payroll and Senior Payroll Specialists.
Ensures compliance with federal, state, and local laws of those states in which Consulate operates in.
Meets operational standards by working with payroll team and Director of Accounting Services to implement production, productivity, quality, and customer service standards; and resolving problems.
Embraces the idea of continuous process improvement.
Resolves more complex customer service issues and problems utilizing expertise in payroll policies and laws.
Responds to questions from payroll staff and resolves discrepancies.
Utilizes advanced level of payroll knowledge and experience, creativity, foresight and mature judgment in anticipating and solving problems.
Provides analysis and works on special projects assigned by Director of Accounting Services or VP of Accounting Services.
Payroll, General Ledger, Reporting
Manage the entire payroll process for multi-state facilities and ensures these are processed timely and accurately.
Responsible for check print file reconciliation.
Reconciles assigned balance sheet accounts and researches/resolves reconciling items
Recommends, prepares and inputs journal entries as needed
Assist with audits
Assist with reporting requests, both standard and ad hoc.
Perform other duties as assigned by Director of Accounting Services and VP of Accounting Services
Provides support to VP and Director of Accounting Services as needed.
Assists in the set up of new facilities in Lawson and responsible for testing to ensure accuracy.
Helps prepare the necessary training documents to assist the field (Business Office Coordinators) as well as the department..
Assists Director of Accounting Services and team by coaching, supervising and supporting during implementation of new processes, conversion, or acquisitions.
Perform all other business-related duties as assigned
Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.
Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses.
Works in office areas.
Moves intermittently during working hours.
Is subject to frequent interruptions.
Works beyond normal working hours, weekends and holidays and on other shifts/positions, when necessary and during special projects.
Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
Attends and participates in continuing educational programs.
Works beyond normal working hours, weekends and holidays and on other shifts/positions as necessary.
Sitting for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and to handle other computer components.
Lifting and transporting of moderately heavy objects, such as computers and peripherals.
Physically able to participate in sessions, presentations, and meetings.
Some travel may be required for the purpose of meeting with vendors, suppliers, service providers, or off-site contractors.
Bachelor’s degree in Accounting required.
Minimum of 3 years supervisory experience.
Prior LAWSON experiencepreferred.
Experience in a shared service environment
Intermediate to Advance Microsoft Office Excel skills
Strong teamwork and interpersonal skills; and advanced human resource supervisory skills.
Demonstrated coaching/mentoring skills and problem solving skills.
Must possess ability to supervise and prioritize various responsibilities with competing, short deadlines.
Demonstrated ability to interact effectively with all levels of staff and management, as well as external vendors.
Excellent computer skills in a Microsoft Office especially Word, and Excel skills; Lawson Payroll.
Evidence of the practice of a high level of confidentiality.
Excellent organizational skills, attention to detail and follow through to resolve any outstanding issues.
Must possess the ability to work independently.
Must possess the ability and interest in training other team members, facility payroll contacts.
Must possess exceptional team building and people skills.
Must possess the ability to adapt to changing environment and support of multiple team members.
Must possess the ability to deal with a wide range of personality types, ages, and diverse cultural backgrounds.
Strong oral and written communication skills; appropriately communicates with all levels.
Must possess the ability to articulate and comprehend the English language.
Requires intense concentration and attention.
Physical and Sensory Requirements
Must be able to move intermittently throughout the workday.
Must be able to speak and write the English language in an understandable manner.
Must be able to cope with the mental and emotional stress of the position.
Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
Must function independently and have flexibility, personal integrity, and the ability to work effectively with personnel and support agencies.
Must meet the general health requirements set forth by the policies of the company, which include a medical and physical examination.
Excellent hearing and verbal skills required for facilitation, relations, and liaison activities.
Excellent visual skills required for patient assessment, documentation and outcomes analysis.
Manual dexterity required for documentation and data entry.
Physical ability to visit site(s), and capability to negotiate complex physical plants.
Requires intense concentration and attention.
Ability to cope with stress associated with changing census and workload pressures.
Must be able to push, pull, move, and /or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
May be necessary to assist in the evacuation of resident during emergency situations. (If in facility at time of evacuation event).
Job ID 25032