Patent Client Coordinator

Mintz Levin   •  

San Diego, CA

Industry: Professional, Scientific & Technical Services


5 - 7 years

Posted 212 days ago

This job is no longer available.

The Patent Client Coordinator will work closely with the attorneys, technology specialists, Intellectual Property (“IP”) Section management, and staff to provide exceptional client service (both internal and external) and serve as a resource to colleagues on best practices and IP specific rules and policies.  This position will report to the Patent Paralegal Manager and the Manager of Administration – SD and LA.


  • Proactively manage a US and foreign patent prosecution docket ensuring all deadlines are met in an efficient, timely manner.
  • Work closely with attorneys, technology specialists, patent agents, and staff to prepare and file US (provisional, utility, continuation, divisional, national phase, and design), PCT, and foreign applications and formal papers as needed.
  • Prepare correspondence/documents to send to clients, foreign associates, the USPTO, and international patent offices.
  • Work directly with clients to obtain executed assignments, declarations, powers of attorney and other formality documents.
  • Under direct supervision of patent attorneys, assist in preparing and filing documents with the USPTO and international patent offices.
  • Prepare and file follow-on prosecution documents as required by the USPTO and international offices.
  • Prepare and update physical and electronic files promptly and accurately.
  • Responsible for docket management for the team. 
  • Act as liaison with attorneys and others to establish client budgets.
  • Help to ensure that billing practices are efficient and effective.
  • Track, document, and enter billable time.
  • Perform administrative duties for assigned attorneys and technology specialists as requested.
  • Provide guidance, mentoring, and training to new staff as it relates to best practices and IP specific rules and policies.
  • Assist with monitoring day-to-day workloads to ensure that work is being allocated appropriately.
  • Serve as a back-up to other IP Paralegals and IP Assistants in the San Diego office as needed.
  • Perform additional responsibilities and special projects as requested.


  • Bachelor’s degree and 5+ years of US and foreign patent prosecution experience in a law firm required.
  • Thorough knowledge of patent procedural rules and filing requirements with the USPTO, PCT, PAIR, and foreign patent practices required.
  • Must have outstanding case management skills with a commitment to excellence and customer service.
  • Possess excellent written and verbal communication skills.
  • Strong organizational and administrative skills.
  • Excellent attention to detail and ability to execute through to completion.
  • Creative problem solving skills, reasoning ability and logical thought process.
  • Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
  • Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
  • Ability to work independently and as part of a team.
  • Outstanding sense of customer service.
  • Enthusiastic, proactive and positive attitude.
  • Ability to handle confidential matters with discretion.
  • Must be self-motivated to produce quality work.
  • High level of integrity and honesty.
  • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
  • Flexibility to work overtime when necessary.