Office Manager

Wood Group   •  

Portland, ME

Industry: Energy & Utilities


8 - 10 years

Posted 47 days ago

This job is no longer available.

Overview / Responsibilities

Wood Environment & Infrastructure Solutions is seeking an Office Manager for our Portland, ME office. Reporting to the Region Manager for the Northeast US Region, the Office Manager will act as the face of the organization and provide strategic, functional and financial leadership to the Portland office and a branch location in Rocky Hill, CT.

Our Portland Office offers full service Architecture/Engineering (A/E) and Environmental capabilities, with over 150 architects, engineers, scientists, project managers, construction managers, surveyors, and technicians. As one of Wood’s recognized A/E design centers, the office supports government and private clients locally and around the world on design efforts. Offering a full range of architecture and engineering capabilities (civil, mechanical, electrical, structural, fire protection, etc.), our design teams routinely solve our clients most crucial challenges, whether new design or repairs/renovation/modernization across a wide range of facility and infrastructure types. The depth and expertise of the environmental operations in the Portland office make it a center of excellence for Wood. Our experienced professionals provide extensive engineering and compliance services across all major environmental media and federal, state and local regulatory programs. From site investigations and permitting, to complex environmental studies and system design, closure and decommissioning, and site remediation and restoration, our capabilities are tailored to support clients through the entire life cycle of their assets. Both the A/E and environmental practices are built upon long standing client relationships and integration with Wood offices throughout North America, making for a strong and consistent business operating model.

The ideal candidate will have current local market experience, and the ability to build on the Wood brand to present service offerings and develop new clients. A strategic leader, with the ability to form solid relationships with project teams and clients and the desire to grow and develop business will thrive in this role.

Key Responsibilities

Manage the successful performance of the Portland Office and Rocky Hill, CT Branch, oversee the development and monitoring of financial plans, provide strategic direction for the office and office personnel, coordinate local human resource and health and safety functions with corporate personnel, and provide leadership in business development efforts (also ensuring senior personnel continue to grow / diversify client base). Position will include execution of project-related work, as well as office management responsibilities. Project-related responsibilities will include project management, senior review and quality assurance of work products developed by the office staff. Successful candidate will work closely with other office mangers in the Northeast (Boston, Pittsburgh, Philadelphia, NJ, and Chantilly VA) and build strong, collaborative relationships with Strategy and Development leadership and other offices outside the Northeast Region.

Other Responsibilities:

  • Work closely with the existing Senior leadership in the office to sustain growth and profitability of the Portland Operation
  • Office financial performance, client satisfaction, staff deployment and development, resource management and office business development activities
  • Establish annual business goals and strategies and prepares annual business strategic plan for the office
  • Direct the office’s marketing program and expand the firm’s business in the geographic area served by the office
  • Provide Leadership in the pursuit of business opportunities including evaluation of risk profiles and win probability for key business opportunities
  • Provide technical, consulting and project management leadership to office staff and participate as a technical consultant and / or project manager on appropriate projects
  • Ensure financial controls, quality assurance / quality control and compliance to Company policies and procedures
  • Recruit employees; assign, direct, and evaluate their work; and oversee the development and maintenance of staff competence
  • Foster team environment and develop staff through mentoring, leadership and training programs
  • Approval of contracts and commitments of work consistent with Company policy for signing authorities as Office Manager
  • Position requires individual discipline and knowledge to meet office budgets on a month-to-month basis; Therefore, the leader must be capable of functioning independently on office-specific issues and with minimal management approval

Skills / Qualifications

  • BS / MS in Engineering or Science and Professional Certification / Registration desired
  • Participation in professional organizations desired
  • Prefer a minimum of 15 years of consulting and engineering experience; Minimum of 8 years of working experience in the New England marketplace with operations management responsibilities; Existing relationships or past successful contractual history with local private and municipal clients is desired and preferred
  • Prefer candidate who has managed a multi-disciplined staff of 75 or more with profit and loss (P&L) center accountability
  • Knowledge of key consulting or engineering services related to State and Local Government and area private sector businesses / industries is desired; The ability to support business development efforts to capture work is essential and applicant must demonstrate ability and successful experience in managing multiple business lines in the New England engineering marketplace; A demonstrated history in the marketplace and neighborhood communities is preferred
  • Possesses and demonstrates an enthusiasm to develop client and strategic teaming relationships through regular personal contact with new and existing clients
  • Proven supervisory skills and a leadership style that promotes teamwork, innovation and results
  • Excellent oral and written communication skills
  • Sound technical input to projects
  • Demonstrated commitment to safety, technical excellence, and ethical behavior in the workplace