Office Manager

3D Systems Corporation   •  

Littleton, CO

Industry: Professional, Scientific & Technical Services

  •  

5 - 7 years

Posted 105 days ago

This job is no longer available.

The Office Manager is a professional who supports all aspects of administrative needs for our Littleton facility while also providing administrative support to the VP, Medical Devices, Healthcare. The role also acts as the interface between Littleton and other 3D Systems locations and performs diversified and confidential administrative duties in a fast-paced environment. Tasks are completed under general supervision with some degree of creativity, latitude and judgment.

Primary Job Responsibilities

  • General Office Coordination
  • o Site Coordinator between the Littleton office and Human Resources
    • § Welcomes new hires
    • § Directs employees to the correct resources
  • o Vendor management and service contract maintenance for facility, office equipment, catering, and janitorial services
  • o Orders and maintains office equipment supplies and calling for service when needed
  • o Arranges programs, events, and meetings by scheduling for conference rooms, catering, issuing information/invitations, coordinating speakers, and controlling event budget
  • o Issues security badges to employees and visitors and manages security system
  • o Assists leadership team with administrative tasks and projects
  • o Partners with Facilities and leadership team to coordinate office space planning
  • o Plans quarterly employee meetings
  • o Maintains and updates bulletin boards and monitors
  • o Distributes incoming mail
  • o May serve as back-up receptionist as required

  • o Performs other duties as assigned
  • o Manages calendar and independently schedules appointments
  • o Reconciles expenses and submits expense reports
  • o Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings
  • o Assists in the preparation of presentations, including having latitude to create and revise content with review
  • Administrative Support for the VP, Medical Devices,Healthcare

Qualifications

Education and Experience

  • Bachelor’s Degree or equivalent work experience and training
  • At least five years’ experience supporting a senior leader

Knowledge, Skills & Abilities

  • Demonstrates outstanding organizational skills
  • Expert skills in verbal and written communication, multi-tasking and customer service
  • High level of interpersonal skill to handle sensitive and confidential situations and communicate with individuals at all levels inside and outside of the organization.
  • Requires demonstrated poise, tact and diplomacy
  • Demonstrated proficiency with Microsoft Office (Word, Outlook, Excel and PowerPoint)
  • Work requires continual attention to detail, establishing priorities and meeting deadlines
  • Able to remain extremely professional, composed and competent in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
  • Ability to operate under pressure with ever-changing priorities
  • Requires flexibility in scheduling work hours based on needs of the business
  • Office Manager - 18000101