Mgr, Post Award Accounting

11 - 15 years experience  •  Business Services

Salary depends on experience
Posted on 02/21/18
Irwindale, CA
11 - 15 years experience
Business Services
Salary depends on experience
Posted on 02/21/18

Position Summary

The role is responsible for the accounting, managing, and administration of all externally and internally funded grants, royalties, clinical trials, donation funded grants as well as other research and service agreements. It must demonstrate professional leadership and interdepartmental collaboration on multiple organizational levels  as well as full knowledge of federal OMB circulars and compliance with appropriate regulations and policies as required by multiple funding agencies, in particular, A-21, A-110, A-133 and new Uniform Guidance.   The role has the overall responsibility to ensure that research revenues are appropriately accounted for in the proper period.  This includes proactive design of tools and reports that will provide rigor to assist in the identification of issues when they occur in order to provide real time solutions. 

The Post Award Manager is a key resource in grant regulations and compliance matters.  It not only has post award financial oversight for all grants and contacts, but also overall PeopleSoft financial responsibility including internal and external reporting, audits, billing and cash collection as well as any other grant related financial data. Otherresponsibilities include the creation and closeout of grants within the PeopleSoft projects module, monitoring budget and expense activity and assisting Research Departments in the fiscal management of their grants.  It must work closely with Finance, Research Administration, Graduate School and other administrative offices for developing and implementing grant policy and procedures that ensure compliance with federal/state or donor stipulations, as well as City of Hope policy. 

The Post Award Accounting Manger must have the ability to hire, develop, and mentor the cross functional Grant teams within the organization. He/she needs to build an effective team that delivers a highly productive team, optimal customer service which is also accountable for the highest quality of performance.

  • Manage the day to day operations of the Project Accounting department through an effective team to ensure quality performance of award maintenance, account creation, budget and expense analysis, accounting system updates, expenditure review and approval, including cost transfers, preparation and processing of journal entries, re-budgeting, financialreporting, cash management (including draw downs, projections, billings, receipts, accounting for interest income and collection activities),reconciliation analysis, and proper accountability of all funds to funding agencies and external donors.

  • Assist in the resolution of complex grant issues and enterprise wide problems.

  • Overall responsibility for financial governance of extramurally funded grants, clinical trial agreements, discretionary funds, and donation funded grants, PI Projects, and royalties.

  • Review and approves journal entries affecting grants and other research departments.

  • Represent Corporate Grant Accounting in cross functional meetings as required.

  • Develop, implement and maintain of all internal Sponsored Programs Accounting procedures and management information reporting, including reports designed to promote operational efficiency and improved services to user department and post audit and accounting activities.

  • Publish grants management information that supports compliance with agency, donor and City of Hope policy; improve processes and procedures for proper budgeting, accounting and reporting of research activities in accordance with government regulations and other sponsor requirements, including donors and internal requirements.

  • Oversees, reviews and interprets grant and contract agreements.

  • Ensure full technical knowledge of OMB rules and regulations and City of Hope policies and procedures of the entire Grant Accounting Team.

  • Regularly evaluate and assess the need for updating training material, including recommending changes to existing or implementation of new policies which would provide better control and service or improve efficiency.

  • Work closely with other COH departments and leadership to ensure regulation compliance and procedure development.

  • Develop, implement and maintain of all internal Sponsored Programs Accounting procedures and management information reporting, including reports designed to promote operational efficiency and improved services to user department and post audit and accounting activities.

  • Publish grants management information that supports compliance with agency, donor and City of Hope policy; improve processes and procedures for proper budgeting, accounting and reporting of research activities in accordance with government regulations and other sponsor requirements, including donors and internal requirements.

  • Oversees, reviews and interprets grant and contract agreements.

  • Ensure full technical knowledge of OMB rules and regulations and City of Hope policies and procedures of the entire Grant Accounting Team.

  • Regularly evaluate and assess the need for updating training material, including recommending changes to existing or implementation of new policies which would provide better control and service or improve efficiency.

  • Work closely with other COH departments and leadership to ensure regulation compliance and procedure development.

  • Review and approve all Financial Status Reports required by the various funding agencies.

  • Maintains close communication with internal and external audit groups and outside agencies in settling interpretation and application of regulations, audit concerns, and other issues regarding sponsored accounts.

  • Re-engineer processes, reporting and system automations to increase productivity so that the team can focus on delivering insights to the business, especially Research department.

  • Participate in managing the A-133audit program; meets with the auditors to explain/clarify City of Hope policies and procedures in carrying out their audit assignments; assists with resolving issues with auditors and agency personnel.

  • Represent Grant Accounting in Fringe Rate Proposal Working Group as well as F&A Rate Proposal Working Group as a Lead Manager.

  • Work on special projects as needed.

Position Qualifications

  • Bachelor's Degree in Accounting or Finance

  • 10 plus years of Accounting and administration including a minimum of 6years in Grant related accounting.Demonstrated progressive responsibilities, including a minimum of 5years managing professional staff.

Skills/Abilities

  • Extensive knowledge of grants management regulations in particular, A-21, A-110, A-133 and new Uniform Guidance.

  • Prior experience with internal and external audits.

  • Demonstrated ability to develop and implement policies, procedures and best practices.

  • Manage multiple concurrent projects.

  • Strong working knowledge of PeopleSoft contracts, projects, billing and accounts receivable modules.

  • Clear and effective communicator and proven ability to manage and supervise staff.

  • Must excel in interpersonal skills, organizational skills, oral and written communication/presentation skills, analytical, as well as critical thinking skills.

  • Must have expertise in establishing and maintaining positive working relationship.

  • Must be an active member of a Research Administration organization to keep abreast of current changes in the research community.

  • Demonstrate ability to work independently, establishing priorities to complete projects on a timely manner and meet urgent demands.

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