Mgr., Contract Management & Compliance

General Communication   •  

Anchorage, AK

Industry: Telecommunications

  •  

8 - 10 years

Posted 129 days ago

Purpose of the Mgr, Contract Management & Compliance Position: Responsible for the management, administration  and ongoing maintenance of GCI’s Public Sector contractportfolio and associated compliance activities. Responsible for coordinating contract management and compliance activities with GCI Business program staff in support of both current and new business opportunities with an emphasis on and responsibility for managing GCI contract administration and compliance activities under the Federal Acquisition Regulations (FAR). Assist with the preparation of cost proposals, budgets and financialreports. Participate with the  GCI Corporate Compliance Management Team in support of the FAR and collaborate on an as needed basis with GCI staff responsible for USAC rural health and schools and libraries programs.  Maintains accurate records as needed to carry out business functions and adheres to controls and procedures as applicable. Collaborates with other GCI contracting and pricing teams to ensure GCI best practices and policies are followed.

 

Essential Duties of Position: This key administrative management role actively leads the development and implementation of a coordinated and sustainable public sector contract management and  compliance practice and actively collaborates with the Legal Department, GCI Business and other working and support groups throughout the organization including: teams of managers and/or senior managers within a specialized area; is accountable for outcomes; works with directors, senior directors and/or vice presidents of given department to assist in the development of departmental short and long-range compliance objectives, plans, budget and policies. Outlines and coordinates defined training requirements of key individuals to ensure compliance best practices and standards are maintained. Reviews federal, state and municipal opportunities and project contract documents to support the effective and timely management of GCI’s internal and customer facing project and public sector compliance obligations. Establish a plan, in coordination with GCI Legal Department, including priorities and timelines, for reviewing and revising GCI Business compliance initiatives, related policies, procedures, and forms. Owns and maintains GCI’s compliance tracking and auditing tool and is responsible for all annual assessments, audits and new project builds in the tool.

 

Policy & Procedures:

  • Maintain a knowledge base of GCI contract FAR and USAC provisions, internal compliance policies and procedures.
  • Develop and maintain public sector contracting and compliance policies, procedures and standards in conjunction with GCI Legal Department.
  • Examine policies, procedures, and practices to ensure compliance with laws and regulations and implement any needed changes in conjunction with GCI Legal Department
  • Develop departmental work instructions as well as training for auditing activities.

Risk:

  • Management of risk identification, mitigation and exception / acceptance processes.
  • Support the organization as subject matter expert in assessing risk both for designated initiatives GCI Business internally and externally.
  • Draft recommendations to communicate results and findings to management in an efficient, timely and concise manner.

Compliance:

  • Support the organization as subject matter expert in compliance assessments both internally and externally.
  • Assist project teams with implementation of compliance frameworks.
  • Monitor industry regulatory environment for impact on programs and changes to compliance standards.
  • Monitor and assure compliance for all applicable regulatory and non-regulatory requirements.
  • Draft recommendations to communicate results and findings to management in an efficient, timely and concise manner.

Leadership:

  • Requires the ability to perform highly complex and diverse duties under deadlines and operating constraints. Capable of performing large, highly complex projects, often involving the coordination of activities of other business units in the company.  
  • Requires ability to develop, recommend, and execute plans and programs with greater organizational impact.
  • Must have knowledge and technical expertise in the area of responsibility and company policies/procedures. 
  • Position is expected to provide functional leadership, oversight and guidance to groups assigned, while fostering teamwork within area of responsibility.

 

Knowledge, Skills and Abilities:

Leadership: Positive self-starter with proven ability to lead an organization to high levels of performance while maintaining morale and personal growth for employees in a union free environment. Ability to act as a positive mentor and coach to subordinates and instill a coaching environment in the organization.

Financial Skills: Ability to understand aspects of business finance including revenue, cost, expense, capital and review and recommend specific actions related to current and potential contracts.  Familiar with reporting and tracking tools necessary to assure budget guidelines meet expectations.

Analytical Skills: Demonstrated ability to analyze complex challenging problems and situations leading to optimal solutions. Gather, analyze and effectively interpret company policies, procedures, and technical guidelines; think independently and weigh reliability/accuracy of information obtained; identify inconsistencies between existing and updated information, documentation, procedures, and/or expectations

Organizational Skills: Ability to meet the group mission and to interface with other units within the company. Dependable with commitment to meeting deadlines; ability to manage multiple projects with minimal supervision within varying and changing priorities and timelines. Ability to prioritize and multi-task with attention to detail

Communications Skills: Excellent verbal and written communication required. Must be able to articulate information in presentation format in front of internal and external customers. Excellent communication and interpersonal skills – ability to work collaboratively with multiple departments and produce results. Strong writing and presentation skills to include writing in clear, concise English and a manner that is easily understood by a variety of audiences. Respectfully demand personnel time and information necessary to meet deadlines; and prepare accurate and decipherable written reports and recommendations; must be able to communicate with personnel at all levels of the company. 

Interpersonal Skills: Demonstrated ability to work well with others under stressful, time restricted conditions, displaying patience and tolerance and promoting teamwork. Demonstrated understanding and application of business principles and practices. Ability to maintain and protect confidential and proprietary information. At all times is a model example of GCI’s values, principles, ethics and code of conduct, is a model example of integrity and trustworthiness, honors the confidentiality of information entrusted to them, promotes, and fosters the mission statement.

Computer Knowledge: Proficiency with Microsoft Excel or equivalent spreadsheet software; proficiency in Microsoft Word or equivalent word processing software.

  

  • Minimum of seven (7) seven years of corporate contract management and compliance experience, preferably with experience developing and implementing policies and procedures relative to the FAR;experience in the Telecommunications, Oil & Gas, or Defense industries preferred.  
  • Knowledge of FAR procedures and requirements.
  • High School diploma or equivalent required.
  • Bachelor’s degreerequired, preferably in Economics, Accounting, Business, Finance, or Communications fields.
  • In addition to minimum experiencerequired, degree may be substituted with relevant exempt work experience on a year for year basis.
  • Industry specific certifications are highly valued and can contribute toward education.
  • Reporting Relationships:

  • Position reports to: Vice President, Business Operations
  • Number of Direct Reports (if applicable):Varies

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