Manager, Regulatory Document Publishing

Daiichi Sankyo Inc.   •  

Basking Ridge, NJ

Industry: Pharmaceuticals & Biotech


5 - 7 years

Posted 60 days ago

This job is no longer available.

Job Summary

This position manages the planning, preparation and delivery of electronic documents for regulatory submission of investigational and marketed products worldwide and can manage an internal/external team of within the Regulatory Operations function. This position requires expertise on US and EU standards for regulatory submissions, confirming that DS documents meet those standards. It also requires coordinating the preparation of all regulatory document components to ensure they are available to meet the global submission timelines.

The Manager is expected to oversee the work of internal and external vendors preparing documents for dossiers. This includes allocating work to internal contractors and outside vendors, ensuring that the work allocated to those vendors is delivered in a timely manner and that the work done is compliant with DS and regulatory authority submission standards. This may involve communicating the DS standards to the internal DS personnel and to vendors. It also involves QCing the work of outside vendors, developing metrics that can be used to assess quality, and, if necessary, working with the vendors and internal staff to retrain their staff to meet DS standards.

This position advises on document strategy and conducts checks of accuracy and consistency of documents intended for submissions. This position works with a high level of independence on complex projects, has a significant degree of latitude in assignments.

Additionally, this position demonstrates expert document formatting knowledge, advanced planning experience, and expert working understanding of electronic document management practices and authoring templates.

This position can lead and support the development of global document format requirements and has a general working knowledge of the drug development processes, relative functional capabilities, and inter-dependencies.

This position leads document needs and issues as well as interactions with functional managers. Finally, this position can also lead more junior level staff and supports leadership in submission related tactical discussions and process improvements.


  • Technology: Supports all document publishing programs, document templates and/or project planning applications. Supervises the identification, compilation, and assembly of required documentation for various clinical/regulatory documents. Advanced, tactical working knowledge of the changing Health Authority guidelines regarding document standards. Provides input on regulatory submission process improvements and the establishment of repeatable processes utilizing key technologies. Works with IT and system providers to ensure maximize the utility of document management and publishing systems/tools and to troubleshoot problems
  • Process: Manages the evaluation of processes to ensure organizational responsibilities are met with the highest degree of quality and timeliness for regulatory and clinical documents. Coordinates and oversees the document assembly/production process and structural organization of regulatory documents. Identifies, plans, and manages general business process improvement opportunities. Leads/drives in the development of business processes with internal and external partners. Liaise with cross-functional DS groups to develop processes for document preparation and transmission for inclusion into submissions
  • People: Establishes and maintains effective timely communication across Regulatory Operations including Regulatory Affairs and Clinical Development Operations. Manages document tactical activities. Communicates and actively collaborates with managers and leaders concerning the document process; assists in creating, communicating, and implementing organizational goals and objectives. Trains personnel in regulatory document preparation, review, and publishing and planning activities ensuring compliance. In collaboration with leadership may help to conduct departmental meetings.
  • Document Excellence Team Leadership/Group Facilitation: Demonstrates an expert understanding of document preparation process and role of each contributing discipline. Attends and leads (when appropriate) the document preparation team meetings. May oversee & maintain document planning issues log and begins assuming more responsibility with document planning. Takes leadership role in facilitating Specialist initiatives/meetings. Regularly leads functional meetings with internal/external contributors.


Education and Experience

  • BA/BS in relevant discipline desired (or equivalent years' experience)
  • 6-8 years industry experience (preferably in Clinical Operations, Regulatory Operations/Regulatory Affairs or project management)


  • A thorough knowledge and understanding of Health Authority regulations, guidance documents and the drug development process is required. Self-sufficient, self-motivated, excellent leadership skills, able to prioritize and delegate. Much of the work of the person in this position will involve liaising with external vendors and internal teams. Consequently, excellent interpersonal skills, and the ability to effectively communicate in writing and orally with peers and upper management is of critical importance.
  • Advanced computer skills (MS Word, Excel, and Adobe Acrobat) are vital. Understanding of document management systems (Veeva Vault), and document authoring tools (Starting Point templates) and templates is required.