Manager, Project Management

AAIPharma Services   •  

Germantown, WI

Industry: Business Services


5 - 7 years

Posted 297 days ago

This job is no longer available.

Position Summary:  

The Manager, Project Management, is a key leadership position for growth and development in the Project Management office at Germantown.  Position will also serve as part of the site leadership team, own and report metrics as they relate to the PMO and Operations relationship.  Manager will also be a working manager, acting as the liaison for Key Client Product Development and Manufacturing projects at Alcami.  Responsible for all assigned personnel management and daily project management and oversight of product development and CMC related activities (formulations, analytical, manufacturing, and packaging) to include the following:


Essential Functions:

  • Serve as part of site leadership team, participating in strategy, decisions between Operations/Commercial/Quality teams, and driving metric reporting and improvements as assigned.
  • Manage the Project Management Office team members at the site, providing coaching and developmental counseling from the appropriate departments (with input from working teams associated with individual personnel).
  • Assist as needed in procuring resource assignments from appropriate departments and managing scope of work definition with responsible Project Managers.
  • Drive accountability to department defined Leader Standard Work.
  • Effectively communicate with Business Unit Leadership Teams and Executive Leadership Team.
  • Support potential new business by serving as PM liaison with visiting clients and Business Development and providing appropriate draft timelines ahead of proposal awards.
  • Interact closely with assigned customers to ensure project scope and milestones are well defined.
  • Build relationships with customers through frequent communication throughout the project and by ensuring their needs are met.
  • Appropriately kick off, execute, and close out projects; educate client on company processes.
  • Ensure team members understand project objectives, specifications, deliverables, timelines and tasks.
  • Develop and track the project development plan using MS Project.
  • Identify and track critical path/activities, risks, contingencies and alternatives.
  • Communicate out-of-scope activities both internally and externally.
  • Track project budget and implementing Change Orders.
  • Facilitate team meetings with client and project team; setting-up sub-team meetings as necessary.
  • Drive interdepartmental communications to maintain timelines.
  • Provide project status information both internally and externally through the use of project team meetings, minutes, e-mail, teleconferences, and direct communication.
  • Maintain Client Dashboard site with current and relevant project information for each Client’s project.
  • Ensure the Project Coordinators have current information to maintain the Project Status Sheets and to execute on assigned project activities.
  • Actively engage in and support business development efforts through ongoing contact with assigned clients.
  • Provide input and feedback to Management on individual team member’s performance.
  • Communicate budget related information to Business Analysts to aid invoicing and managing projected revenue.
  • Lead business/project review meetings; support Clients during onsite visits, as needed.


Qualifications Requirements:  

  • Bachelor’s degree in a scientific or related discipline with 2+ years of related life science experience
  • 5+ years of project management experience managing multi-disciplinary project teams in a service business
  • 2+ years of supervisory/managerial experience. 
  • Strong understanding of pharmaceutical product development and manufacturing is required.
  • Strong knowledge of FDA regulation/ICH Guidelines, U.S. Drug Development process, Project Management Practices and Tools, ERP, and MS Project.
  • PMP Certification preferred.