The Pre-Award and Post-Award Manager, in the Sponsored Research Administration (SRA) office provides leadership, management and superior client service on all matters related to pre- and post-award administration of Federal and non-Federal sponsored projects, as well as internally-funded projects.
Manages and leads the day-to-day activities of the team of grants coordinators and grants financial analysts responsible for:
- Review, submission and processing of external and internal grant applications;
- Negotiation, acceptance, and communication of award terms and conditions;
- Oversight and monitoring of pre- and post-award data records and documents;
- Meeting with PIs regularly to review all accounts and insure all expenses are appropriate per sponsor guidelines and within budget, insure effort certification is signed, and is accurate and up to date (this includes reconciling monthly balance reports; reviewing monthly reports for adequacy and accuracy; updatinginternal account tracking systems and reconciliation on a monthly basis for all assigned funds; identifying and resolving of any salary variances; making necessary corrections as needed via journal entry, etc.; addressing deficit balances with PI.);
- Response to requests from individual PIs for special financial analysis, budget planning, assistance in dealing with post-award administrative issues, such as Other Support overlap, Human Resources policies, reporting requirements and deadlines, etc.
Serves as an authorized organizational representative/signing official in the review and submission of grant applications, technical reports, and other required documentation as requested by sponsoring agencies.
- Assures compliance with grant funding requirements and federal regulations. Oversees all aspects of pre- and post-award research administration at JAX, including the grants application process, the coordination of scientific and administrative reviews; coordination and tracking of all sponsor reporting requirements; assists with pre-award pipeline requests for revenue budget and ad-hoc requests; and budget development.
- Oversees all aspects of pre- and post-award research administration at JAX, including the grants application process, the coordination of scientific and administrative reviews; coordination and tracking of all sponsor reporting requirements; assists with pre-award pipeline requests for revenue budget and ad-hoc requests; and budget development.
- Serves as liaison to faculty, other research staff and management colleagues on sponsored program issues.
- Works with SRA leadership team, identifies ways to reduce PI administrative burden while assessing the level of risk to JAX and making forward-thinking recommendations that will consider all possibilities that are in the best interests of the PI and JAX.
- Interfaces with external constituents including UConn and CCMC
Manages 6-7 FTE grants coordinators and grants financial analysts and works to ensure that appropriate performance goals, mentorship and professional development occurs on an ongoing basis.
Facilitates the ongoing analysis of pre- and post-award administration business processes as well as documenting and streamlining standard operating procedures and policy updates. Reviews relevant pre- and post-award JAX policies and system level procedures and identifies ways to streamline workflows in coordination with the Post-award office as well as other offices outside of SRA (e.g., Clinical & Translational Research Support, IACUC, IRB, General Counsel).
- A Bachelors’ degree and four (4) to six (6) years of experience in research administration and 2+ years of successful leadership experience with direct oversight for a team of subordinate staff
- Prior experience in the review, submission and processing of grant and/or contract proposals, negotiation and acceptance of award terms and conditions.
- Experience interpreting funding opportunity guidelines and submitting proposals to major funding agencies in federal, state, and non-profit agencies.
- Prior experience managing diverse teams. Effective management and supervisory skills – communication, organization, planning, budgeting, setting goals and objectives as would be acquired through progressively increased responsibilities in past positions.
- Technical and working knowledge of government regulations, cost principles and administrative requirements applicable to contracts and grants; including, but not limited to, Uniform Guidance, FAR, CFR, and other research compliance requirements (e.g., Export Control, Conflict of Interest, Human Subjects, Ethics Training).
- Expert knowledge and professional application of accounting principles and practices in accordance with non-profit accounting standards and federal grant regulations (applicable OMB Circulars and single-audit requirements)
- An understanding of compliance issues (IRB, IBC, FCOI) as they relate to sponsored research administration.
- Proven ability to direct and train a team across demanding and changing deliverables. Strong commitment to excellence and professional growth for self & others.
- Experience in data tracking and report preparation. Ability to translate data into useful information and to communicate key findings and assumptions in a concise fashion to senior management for decision making purposes.