Manager, MLS Events

Salary depends on experience
Posted on 07/17/18
8 - 10 years experience
Hospitality & Recreation
Salary depends on experience
Posted on 07/17/18

Overview

The Events Manager will support the Property & Events team with the planning, project management and execution of all MLS events, including MLS All-Star, MLS Cup, Heineken Rivalry Week and SuperDraft.

 

The role will also support the team by overseeing the transportation agency, contractor management and departmental meetings.

 

The Properties and Events department manages partnerships with Soccer United Marketing (“SUM”) Properties (U.S. Soccer, Federacion Mexicana de Futbol, CONCACAF, Liga MX and others) and oversees the development, planning and execution of Major League Soccer (“MLS”) and SUM events and platforms in North America each year, including marquee events like MLS All-Star, CONCACAF Gold Cup, MLS Cup, the Mexican National Team U.S. Tour and U.S. Soccer Federation programming. The group also spearheads organization-wide initiatives, including hospitality/B2B programming, press/media events, department/executive meetings, competition events and the development of new platforms / partnerships for the enterprise.

Responsibilities

Primary Responsibilities

  • Plan and execute MLS public facing events (concerts, interactive fan areas, festivals, etc.); coordinating all event details, overseeing internal alignment and approval processes.
  • Manage programming development across existing and new MLS events
  • Oversee creative concept integration into all event plans
  • Manage event contacts, timelines and key documents for the public facing events team
  • Develop event overview documents and recap documents for all MLS events
  • Build and manage relationships with production agencies and creative/design agencies (RFP/bid process and general communication)
  • Oversee all site visits and coordinate event planning meetings
  • Negotiate vendor contracts
  • Coordinate with other departments to confirm deliverables
  • Oversee any agency deliverables
  • Manage event budget forecasts and reconciliation process and work with internal contacts to compile all cost elements. Coordinate all invoices, billing and reconciliation associated with the event
  • Provide additional department support during the planning and execution of big events
  • Administrative duties such as general correspondence, files, and archive maintenance

 

Qualifications

Education and Experience

  • Bachelor’s Degree
  • 8+ years of experience in event, agency and/or sponsorship activation

Required Skills & Expectations

  • Understanding of best in class industry and event trends
  • Detail oriented and excellent project management and organizational skills
  • Superior written and oral communication skills
  • Ability to work within strict deadlines and high stress situations
  • Ability to multi-task with minimal supervision and prioritize tasks
  • Ability to work with many different personalities
  • Extensive travel including 6-10 days event travel for MLS marquis events
  • Long hours and weekends are expected during events and high work volume times
  • High level of commitment to quality work product and organizational ethics, integrity and compliance
  • Proficiency in Word, Excel, PowerPoint and Outlook
  • Demonstrated decision making and problem-solving skills

 

Desired Skills

  • Knowledge of the sport of soccer
  • Experience working on a top-tier big event planning team (e.g. Super Bowl, Final Four, Grammy’s, etc.)
  • Ability to create & manage budgets without supervision
  • Cross-functional project management experience

2018-1393

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