Legal Practice Assistant

Ogletree Deakins   •  

Orange, CA

Industry: Professional, Scientific & Technical Services

  •  

11 - 15 years

Posted 67 days ago

This job is no longer available.

  • Prepare and process correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Prepare documents for e-filing as required, including experience with Notice of Removals.
  • Review and process incoming and outgoing mail and faxes, receive and screen phone calls and messages, coordinate travel arrangements, prepare expense reports, schedule meetings, and prepare & submit time entries for assigned attorneys in a timely manner.
  • Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  • The Practice Assistant will beresponsiblefor a wider range of administrative assistance and may, on occasion:
    • Provide administrative support during complex client meetings;
    • Taking notes; ensuring smooth meeting transition; etc.
    • Assist with training & mentoring of new office staff
    • Oversee workflow coordination in larger offices

Requirements:

  • 10+ years of experience as a practice assistant or legal secretary, preferably in a labor/employment litigation practice.
  • Knowledge of legal terminology, legal documents and legal processes.
  • Accurate typing of at least 70 words per minute.
  • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software.
  • Excellent communication skills, written and verbal.
  • Superior organizational skills including filing, calendaring, and proofreading.
  • Time management skills and ability to work independently as well as with a team.
  • Must possess leadership qualities.