Legal Entertainment Secretary

  •  

Los Angeles, CA

Industry: Professional, Scientific & Technical Services

  •  

Less than 5 years

Posted 6 days ago

Location: Los Angeles, CA

Entertainment secretary planevents for a variety of clients, ranging from small businesses to large corporations. Excellent salespeople, entertainment secretary persuade potential acts to participate in the events they are planning. Entertainment secretary work varying hours depending on the event and client. They usually travel to the client and to the talent they hope to employ.

Entertainment Secretary Duties and Responsibilities:

Entertainment Secretaries are jacks-of-all-trades, often needing to switch roles in an instant. However, their core tasks usually include the following:

Plan Event Entertainment

Entertainment secretary's planevents for the company or venue, arranging the associated entertainment. They plan all aspects of the entertainment, such as purchasing necessary equipment and arranging transportation.

Hire Entertainment Acts

Entertainment secretary's hire appropriate entertainment acts for events, making sure age-appropriate acts are hired for age-restricted events. They also ensure entertainers' needs are met when they arrive for the event.

Oversee Event Entertainment

Most events feature the main act but concurrently run a variety of different activities; entertainment secretary's oversee them all, ensuring everything is running safely and smoothly.

Manage Entertainment Budget

Entertainment secretary's plan and manage the entertainment budget for all company events. They identify what they can afford at each event and are skilled at creatively making the budget work.

Evaluate Entertainment Performance

Once an event has finished, entertainment secretary's evaluate the overall satisfaction of the event attendees using surveys or listening to attendee feedback. They assess suggestions, implementing them in future events to increase attendee satisfaction.

Entertainment Secretary Skills and Qualifications:

Entertainment secretaries are dynamic and always on top of their game. Employers look for entertainment secretaries who have experience running entertainment venues and events. Formal education isn't required, but a solid portfolio usually is. Successful candidates should have a portfolio of event successes that highlight their ability to plan and coordinate. Entertainment secretaries should also have these skills:

  • Talent hiring – entertainment secretary's hire talent for events. If working for large companies, candidates hire lucrative talent
  • Scheduling expertise – used to create and maintain perfect schedules
  • Physically able – often involved in setting up and breaking down, entertainment secretary's lift and move heavy items
  • Problem-solving – entertainment secretary's solve problems quickly and efficiently, identifying potential problem areas to ensure they don't arise
  • Event evaluation – event success is measured largely by attendee satisfacti

Tools of the Trade:

Entertainment secretary's typically work with the following tools:

  • Task management software (Wunderlist, Asana, Basecamp)
  • Event management software (Bizzaboo, TicketSpice, Gather)
  • Survey software (Qualtrics, Snap Survey, SurveySparrow)

Requirements:

  • 2-5 year's experience as secretary in the field of legal, entertainment
  • Strong organizational experience
  • Excellent communication skills
  • Ability to handle multiple tasks

Salary

$80K