IT Contracts Specialist

Wyndham Worldwide   •  

Orlando, FL

Industry: Hospitality & Recreation

  •  

11 - 15 years

Posted 67 days ago

This job is no longer available.

Wyndham Destinations is seeking an IT Contracts Specialist in Orlando, Florida.  The Information Technology (IT) Contract Specialist is responsible for overseeing the coordination, review, revisions, negotiations, and drafting of contractual agreements involved in the procurement of technology-related goods and services, including hardware, software, and consulting services. The Information Technology (IT) Contract Specialist also provides support for other professional services contracts, as needed, including human resources and benefits related contracts, online subscription agreements and financial data services agreements.

Such contractual agreements consist of non-disclosure and confidentiality agreements; purchasing and/or licensing agreements; services agreements, order forms, order schedules or statements of work; and contract amendments, among others.

The IT Contract Specialist is a member of the Wyndham Destinations IT team. The position will report into a Senior Manager, IT Contract Management and will work closely with other members of the Wyndham Destinations IT department. The candidate will engage with external IT vendors, as well as internal IT organizational, Sourcing, Finance and Risk personnel, and others, as required to complete agreements and to ensure that such agreements comply with company policies and procedures. 
The IT Contract Specialist must demonstrate superior knowledge of commercial and legal terms in IT contracts, as well as proficiency in drafting and reviewing contractual arrangements. The IT Contract Specialist will need to maintain a database that tracks the status of IT contracts and will need to ensure the maintenance of accurate, thorough contract records. Additionally, the IT Contract Specialist will help facilitate efficient interdepartmental communications related to assigned areas and will conduct training of various personnel with respect to company policies, procedures, and contract templates. The IT Contract Specialist also will need to undertake such other administrative and analytical duties as may be required from time to time. 

The IT Contract Specialist will have a Bachelor’s Degree.   Paralegal or other graduate degree is strongly preferred.


Responsibilities include, but are not limited to:

  • Act as central business unit liaison with IT Legal to facilitate the contracting process.
  • Coordinate the interaction between business and vendor.
  • Drafting and reviewing of MSA’s, Schedules/Statements of Work (SOW) for consulting service projects, software, hardware, hosting and ASP/SaaS services. Review contact terms and conditions ensuring compliance of company policies. Assist business unit in negotiation of business terms.
  • Assist in administration of existing agreements, including validation of proper insurance certificates, IT security documents and other contractual requirements. Prepare final documents for execution, obtain fully executed agreements, and upload scanned copies of executed agreements into the Contract Management System (CMS).
  • Serve as final checkpoint for document prior to executed agreement, to include financial information matching the PR SharePoint submission.
  • Maintain the database for contacting status and locations. Maintain an organized library of executed contracts according to document retention policies.
  • Assist Senior Manager to ensure all contracts meet IT, Wyndham Destinations standard minimum requirements and as required.

Qualifications

  • Bachelor’s Degree required.  
  • Paralegal or other graduate degree is strongly preferred.
  • Minimum of 10 years of contract negotiations and management experience, including a minimum of 5 years’ experience with IT-related agreements.
  • Strong to Excellent contract drafting and negotiating skills
  • Strong understanding of IT contracting process
  • Strong understanding of IT concepts and ability to articulate them into simple, understandable terms
  • Detail orientation
  • Interpersonal skills
  • Familiarity with budgeting and financial analyses
  • Proficiency with Microsoft Word “Track Changes” tool
  • Some technical knowledge of IT products and services

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