IT Administrative Service Coordinator

Confidential Company  •  Portland, OR

5 - 7 years experience  • 

Salary depends on experience
Posted on 05/11/18 by Emily Russo
Confidential Company
Portland, OR
5 - 7 years experience
Salary depends on experience
Posted on 05/11/18 Emily Russo

We are looking for ?IT Administrative Service Coordinator for our client in Portland, OR

Job Title: IT Administrative Service Coordinator

Job Location: Portland, OR

Job Type: Contract ? 12 Months / Contract to Hire / Direct Hire

?US citizens and those authorized to work in the US are encouraged to apply. We are unable to sponsor H1b candidates at this time.? 

Job Description:

  • The following Senior IT Administration Services coordinator resource will primarily provide administrative services to the IT and Security organization. 
  • Additional duties include to facilitate activities in an effective sequence by monitoring tasks, task-owners timelines and expenditures. 
  • Compile data, track, summarize, and report results, and develops and/or maintains reference information and databases. Compile, organize, and summarize data from multiple sources; monitor/track processes to ensure their execution is within defined parameters. 
  • Determine schedules and availability of resources/materials. Ensure activities are performed in accordance with contract, corporate, and regulatory agency requirements.  
  • The resource that is required and defined by this Statements of Work is for:
  • One (1) Senior IT Administrative Services Coordinator
  • This service will be performed on-site at PacifiCorp offices located at Lloyd Center Tower, Portland, OR, according to a defined Scope of Work (SOW).

Description of activities include, but are not limited to:

  • Perform duties as assigned by the Vice President of IT and Security. Support VP, the VP?s direct reports and the entire IT and Security organization.
  • Coordinate travel arrangements, process and file expense reports, and coordinate and report team member training.
  • Ability to multi task in a high pressure, fast moving environment.
  • Draw data from a variety of sources and systems to prepare moderately complex presentations and reports. This includes standard, monthly and ad hoc reports which may not have a precedent available. 
  • Audit data and/or reports to confirm and maintain compliance and operational administration of programs.
  • Advise management regarding departmental operations, and inform management of deviations from established processes or schedules which may impact business outcomes.
  • Process bills and/or contracts, adhering to company policies and practices.
  • Work directly with staff and internal audit /business controls to ensure compliance and accuracy of recordkeeping and time reporting.
  • Maintain and updatebudgetreports ensuring accuracy and timeliness. Identify possible errors and provide solutions and/or corrections to management.
  • Maintain system administration and maintenance of various programs including: adding /terminating users; uploading files; etc.
  • Coordinate data requests as required.
  • Manage office supply ordering as needed. 
  • Provide assistance to internal and external questions, communicating and interpreting policies and practices.
  • Research general complaints, identify the issue, problem solve and respond to the individual.
  • Present data and/or reports to management through PowerPoint or other media.
  • Minimum Requirements:
  • A minimum of 4years of experience directly supporting a senior level executive.
  • Proven experiencesupporting a large and diverse organization.
  • Demonstrated initiative, problem-solving skills and follow through on commitments.
  • Higher level proficiency with Microsoft Word, Excel and PowerPoint required to compile, maintain, and present information.
  • Communication and interpersonal skills including the ability to work with all organizational levels as a team member, to ensure that key information on schedules, requirements, and resources is communicated to management in a clear and timely manner.
  • Experience dealing with sensitive and confidential information.
  • Ability to communicate and interact with individuals in all levels of the organization, industry and community.
  • Prefer experience with SAP for time tracking and other reporting
  • Provide references of experiencesupporting senior executives of a similar nature.
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