The Field Museum is in search of a Human Resources Manager who will serve as an innovative partner throughout the Museum and within the Human Resources Team. While focused on recruiting and employee relations, the Human Resources Manager will be looked to as a Human Resources generalist, coming to the conversation with thoughts on all aspects of the Human Resources function, and importantly, always looking at things through the lens of Diversity, Equity, Accessibility and Inclusion (DEAI).
In joining the Human Resources team, you will be joining a team with a solid foundation who has responded to significant changes over the last year, similar to many other HR departments. Our highly collaborative team is excited to create the future of our department and make plans to enhance our positive impact on our Museum colleagues.
The Field Museum is a not-for-profit Museum located on Chicago’s Museum Campus. In the over 125 year history of the Field, we have engaged in research on all seven continents, cultivated a collection of over 40 million specimens and objects, engaged with hundreds of thousands of students from Chicago and the surrounding areas, and welcomed millions of visitors to the Museum each year. We accomplish this through the efforts of our dynamic and diverse staff of not only scientists and educators, but also front line staff in Visitor Services and Membership, Protection Services, Facility Planning and Operations, as well as behind the scenes support staff.
This position will begin in a hybrid set up, working both remotely and on-site.
Review of applications will begin on February 15th, 2021.
Duties and Responsibilities
- Manage the full-cycle of recruitment and selection with an emphasis on creating a more inclusive recruiting process and a focus on bringing up-to-date best practices to the Museum including best practices in DEAI centered recruitment
- Manage and resolve complex employee relations issues through thoughtful coaching and counseling while maintaining cultural sensitivity; conduct effective, thorough, and objective investigations, and escalate to the Director of Human Resources when necessary
- Advise managers on disciplinary action, taking part in discipline conversations, and conducting terminations
- Help monitor workplace culture and climate and assist with employee communication and feedback through such avenues as museum meetings, employee engagement surveys, employee focus groups, and one-on-one meetings
- Keep a finger on the pulse of changes to local, state, and federal employment laws and regulations, update and/or create new Museum policies when appropriate
- Work with the Director of Human Resources to create a workplace culture of continuous performance management including goal setting, creation of development plans, and development conversations, as well as updates to the annual performance review process to provide a more agile, engaging, and user-friendly process
- Manage the process for all employment-related actions/changes (pay changes, promotions, job code/job title changes, term dates) and process/complete necessary paperwork for data entry: this includes new hire paperwork, status change forms, end of employment forms, and disciplinary documents
- Responsible for onboarding and offboarding; participate in the facilitation of new hire orientation and conduct employee exit interviews
- Work closely with the Payroll and HRIS Manager to facilitate the annual salary increase process and update and maintain Museum salary grade structure
- Respond to unemployment claims and government agency inquiries such as EEOC Claims; work with the Director of Human Resources and legal counsel on any legal issues and/or proceedings
- Assist with work sponsored visa and immigration processes for international hires
- Review all incoming requests for independent contractors via Independent Contractor Evaluation Form, advise and assist managers in the process
- Other projects and tasks as needed and assigned within the Human Resources Department; will include but is not limited to: participation in and organization of staff events and Museum-wide committees, reporting, filling in for other HR team members and managing projects that cover the full scope of the human resources function (across the HR discipline)
- Bachelor's Degree with 5 - 7 years of human resources or related experience, or additional years of experience and PHR, SPHR, SHRM - CP, and/or SHRM - SCP Certification if a Bachelor's Degree has not been obtained
- Experience and comfort working in a highly complex organization is necessary
- Employee relations expert; experience communicating during high stress, fluid situations and demonstrating empathy, tact, and diplomacy; experience utilizing outside resources when faced with an unfamiliar situation
- Past participation in DEAI efforts and implementation of new practices at a previous or current employer; experience in having difficult conversations around DEAI in an effort to make your organization a better workplace
- Excellent writer who is able to distill complex thoughts and ideas into simple, clear language
- Strong organizational skills and the ability to manage and prioritize multiple projects and tasks with competing deadlines and frequent interruptions
- Experience researching, interpreting, and communicating laws, regulations, policies, protocols, and best practices
- Approachable and assertive demeanor with solid judgment and decision-making skills
- Experience in creating efficiencies within a process and/or department
- Comfortable presenting in front of groups, both in person and virtually
- Will require use of an HRIS, knowledge of ADP is beneficial
- As most work is currently being completed virtually, comfort with continual use of computer and telephone is required, and the ability to troubleshoot technology is a plus