Human Resources Manager

Confidential Company  •  Ashland, VA

Less than 5 years experience  •  Engineering Services

Salary depends on experience
Posted on 08/11/17
Confidential Company
Ashland, VA
Less than 5 years experience
Engineering Services
Salary depends on experience
Posted on 08/11/17


Overall Responsibility: Responsible for all aspects of Human Resource administration, working closely with management to carry out responsibilities in the following functional areas:  recruiting, onboarding, off-boarding, employee relations, employee policies, employee performance, training, compensation, benefits administration, employment issues, and compliance with employment laws/regulations. 

Key Tasks and Responsibilities:

Employment & Staffing

  • Coordinates and assists in the development of job descriptions.

  • Coordinates recruitment efforts for the company.Most recruiting is currently being executed by a recruiting process outsource (RPO) service provider.The Human Resources Manager is responsible for managing this process as well as directly recruiting for certain positions as needed.

  • Coordinates and assists in interviews, screenings, review and selection of job applicants.

  • Conducts background and reference checks, drug and other screenings.

  • Prepares candidate offer letters and coordinates new hire processing with assistance from RPO provider.

  • Conducts new-employee orientation, including coordination of all related employee paperwork, ensuring compliance with applicable regulations and requirements.

  • Coordinates the use of temporary labor services.

  • Develops and maintains affirmative action program.

  • Coordinates voluntary and involuntary employment terminations, preparing employee separation notices and related documentation.

  • Conducts exit interviews, identifying patterns and problem areas, making recommendations for improvement of employee retention.

  • Responds to subpoenas, employment verifications, unemployment claims, etc.

Payroll, Personnel Records, and Reports

  • Hands-on assistance with the payroll process including:

  • Collection and submission of weekly timesheets
  • Tracking of benefits, garnishments, employee tax forms, and other deductions

  • Monitors and maintains compliance with federal, state and other regulations concerning employment.

  • Maintains human resource information system and personnel data files, including medical, EEO and terminated employee files.

  • Maintains company organization charts and employee directory.

  • Documents and responds to garnishments, liens, etc.

Training & Development

  • Maintains employee certification and training records, tracking continuing education and licensing requirements (updates appropriate tracking spreadsheets, personnel files and resumes).

  • Coordinates with operations management to ensure appropriate training occurs in fulfillment of contract requirements.

  • May be required to conduct training for those areas qualified or certified.

Compensation & Benefits

  • Maintains salary survey information as required for levelling and budgetary purposes.

  • Performs benefits administration (plans include group health & welfare, 401(k), PTO and other leave of absences) including claims resolution, change reporting, reconciliation/approval of premium payments, 401(k) committee participation, and annual renewals.

  • Coordinates annual Open Enrollment and COBRA administration.

Employee Relations

  • Administers various human resource plans and procedures for all company personnel; assists in the development of policies, procedures and programs.

  • Develops and maintains employee portal (web access).

  • Handles employee relations counseling, responds to inquiries regarding policies, procedures, and programs.

  • Coordinates annual and 90-day performance review programs to ensure effectiveness, compliance, and equity within the organization.

  • Represents DTS as needed at personnel-related hearings and investigations, with assistance from functional managers.

  • Investigates complaints/incidents and provides reports to management for corrective action as required, assisting with corrective action notices and performance improvement plans.

  • Consults with outside legal counsel or experts as needed to ensure legal compliance/risk mitigation.


  • Prepares and submits all HR related reports/information (OSHA, EEO affirmative action, etc.), ensuring compliance with laws, regulations, and contracts, and in support of bid/proposal activities.

  • Creates, as required and maintains current resumes/bios for all key personnel for utilization in proposal efforts.

  • Coordinates Worker’s Compensation, Auto and other insurance claims.

  • Other duties as assigned; duties, responsibilities and activities may change at any time with or without notice.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Education and Experience Requirements

  • Bachelor’s or higher degree in Business, HR or closely related field, or equivalent experience.

  • PHR/SHRM-CP or SPHR/SHRM-SCP designation preferred.

  • Minimum of 2years of HRexperience, with progressive responsibility.

  • Experience serving multiple remote field locations in a small business environment is a plus.

Skills and Attributes:

  • Ability to professionally maintain strict confidentiality of sensitive information

  • Work under tight deadlines and heavy volume of work within a fast paced quality focused environment.

  • Strong computer skills including Word, Excel, Outlook, Power Point and Internet-based programs.

  • Excellent oral and written communication skills.

  • Ability to communicate with employees at all levels (entry level to executive) and deliver presentations.

  • Demonstrated ability to understand complex instructions and to work with minimal supervision. Must be a self-starter.

  • Ability to exercise good judgment, tact and diplomacy in all personnel and customer dealings.

  • Strong time management skills with the ability to achieve various priorities simultaneously.

  • Focused on attention to detail and providing outstanding service to the organization.

Working Conditions and Physical Demands

  • Occasional travel will be required, including trips to the company's offices and otherlocations.

  • Regularly work 40 to 50hours per week, with occasional needs to work additional hours at peak periods.

  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EOE AA M/F/Vet/Disability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

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