Human Resources Compliance Officer

TowneBank   •  

Suffolk, VA

5 - 7 years

Posted 181 days ago

This job is no longer available.

Essential Responsibilities:

  • Assists Towne managers and employees with questions about employment-related policies and compliance, researching as needed to ensure accuracy of direction and advice;
  • Provides guidance to HR staff and answers questions about processes, policies and HR compliance;
  • Provides guidance to managers regarding job titles, department salaries, salary ranges, etc.;
  • Stays abreast of new and changing federal, state and local labor laws and HR compliance issues, and ensures Towne’s internal policies and procedures are modified accordingly;
  • Administers all employment leaves of absence, including family and medical leaves, ensures compliance with the Family and Medical Leave Act (FMLA); maintains records in appropriate files; and records leave status in HRIS;
  • Prepares reports for senior managers listing their employees, salaries, salary ranges, date of last increase, etc., throughout the year and at budget time;
  • Works closely with employees requesting medical accommodation under the ADA, to ensure compliance with the law, employee satisfaction and that policies are maintained;
  • Enters employment-related changes (including transfers, promotions, pay increases and terminations) to employee profile into HRIS and approves entries made by others, as needed; notifies other departments and process-owners, as needed;
  • Ensures I-9 compliance, including timely and accurate completion;
  • In coordination with HR Administrative Assistants, tracks and follows up on missing and erroneous new hire documents, ensuring compliance and timeliness;
  • Annually prepares spreadsheets, makes corrections and assists consultant with required information to ensure timely preparation of the Bank’s Affirmative Action Plan;
  • Prepares the annual EEO-1 Report and the VETS 4212 Report, and submits prior to deadline to ensure compliance;
  • Maintains compliance with required federal and state employment poster displays for all locations;
  • Prepares reports for unemployment claims and acts as employer’s representative in unemployment hearings for the Bank side;
  • Ensures that the Human Resources staff and other bank employees with access to employees’ protected health information are HIPAA compliant and completes annual HIPAA Training;
  • Files Workers’ Compensation claims with the Bank’s insurance company and submits medical bills for payment; meets at least annually with insurance representative to review claimsexperience; prepares annual injury survey(s) requested by the U. S. Department of Labor for requested location(s);
  • Reviews, updates and maintains Employee Handbook regularly and writes and/or revises policies to ensure compliance with federal, state and local laws, as well as employment practices;
  • Prepares and maintains the Human Resources Department’s Policies and Procedures Manual;
  • Prepares and maintains job descriptions for all employees and determines exempt/non-exempt status for positions, when as necessary;
  • Participates in the Bank’s quarterly Compliance Committee Meetings and shares any information pertinent to HR compliance;
  • Review and revises (if necessary) the quarterly FDICIA Report requested by the Bank’s Internal Audit;
  • Assists HR Administrative Services Manager with internal and external audits, as needed;
  • Assists HR Administrative Services Manager with updating SOX modules and other fiduciary reporting, as needed;
  • Maintains employment-related records retentionschedule, ensuring compliance with retentiondates and proper disposal of records, as required;
  • Processes the necessary paperwork for terminating employees on the Bank side including all notifications regarding pay, benefits, supervisor’s exit, etc.
  • Prepares Monthly Statistical and Turn-Over Report for CEO, and Chief Marketing and HR Officer;
  • Updates and maintains the Salary Grades and Ranges spreadsheet;
  • Manages the Café Staff, including approving timesheets and assisting with employment-related issues;
  • Designated as the Bank’s SAFE Act Officer for NMLS. Involved in the annual SAFE Act Audit and the creation of policies and procedures;
  • Obeys all applicable federal laws, rules, and regulations relating toAnti-Money Laundering(AML) including the Bank Secrecy Act (BSA).

    Minimum Required Skills or Competencies:

    • Bachelor’s degree in human resources, business administration or related field;
    • 5+ years of proven HR compliance management experience, gained as a HR Business Partner, HRGeneralist or HR Manager, with specific strengths in FMLA, ADA and FLSA.
    • SHRM and/or HRCI professional certification, or ability to obtain within first year;
    • Ability to work independently while managing multiple projects and tasks;
    • Ability to manage compliance-related issues at a high level, while maintaining day-to-day administration requirements;
    • Ability to work successfully and adjust in a fast paced, growing environment;
    • Excellent written and oral communication skills and the ability to interact professionally and effectively with all levels of employees;
    • Excellent organizational skills;
    • Must possess the highest qualities of integrity, discretion, strong work ethics and the ability to maintain extreme confidentiality;
    • Ability to work proficiently with computer applications necessary to successfully complete job requirements, including Microsoft Word, Excel, and HRIS/Ultipro.