Head of Facilities

National Life   •  

Montpelier, VT

Industry: Accounting, Finance & Insurance

  •  

11 - 15 years

Posted 177 days ago

This job is no longer available.

Description

Head of Facilities

At National Life Group, every day is a chance to make an impact, change something, do it better.  Every day we get up, invent, adapt, improvise, find new ways to collaborate, and do the unexpected. We’re creators, makers and doers.

We’ve been doing this for 170 years. With an unmatched history and tradition of creating great products, relationships and experiences, we’ve been focused on creating a better future for our customers and employees since the beginning. Come be a part of shaping the future together with us.

Position Description:

The Head of Facilities will provide strategic direction for the Physical Workplace Environment in support of National Life Group’s people and business needs.  The position will provide professional direction and strategic leadership to a comprehensive facilities management organization that owns, leases and is landlord to a variety of properties.  The position is responsible for: planning, operation and ongoing maintenance of National Life Group’s physical assets, grounds, and dual campus infrastructure? assists in the planning and management of the  capital renewal and replacement budgets as they relate to the support of property maintenance and improvements? manages real estate development, acquisition, and disposition in accordance with the established plans? and works collaboratively with all units within the organization to develop a high quality, fully functional physical environment that is safe, clean, environmentally focused, well maintained and conducive to supporting our brand and image.

Essential Functions:

  • Lead innovatively and collaboratively to provide scalable, efficient and effective solutions managing a dynamic corporate facility in two locations (VT and TX).

  • Design, establish, and maintain staffing and an organizational structure to effectively accomplish the departmental function? recruit, employ, supervise and evaluate departmental staff? direct the implementation of management development, skills training, and safety programs?

  • Establish and implement short­ and long ­range departmental goals, objectives, strategic plans, policies, and operating procedures?

  • Monitor and evaluate programmatic and operational effectiveness, and effect changes required for improvement.

  • Advise on funding needs to adequately maintain the physical facilities of the organization, and assist in the allocation of fiscal resources for various capital improvement and maintenance projects.

  • Provide annual and long­ range planning for corporate facilities to include construction, renovation and renewal projects, and general maintenance and upkeep programs in accordance with strategies and plans.

  • Work with corporate management to analyze and assess maintenance, growth, and facilities needs pertaining to changes. Develop and implement programs, strategies and plans to meet those needs, preparing conceptual plans for changes in facilities as appropriate.

  • Provide input into, and recommendations for, the space utilization plan for the Company.

  • Develop and administer the annual departmental budget.

  • Plan, develop, and implement strategies for generating resources and/or revenues for the department.

  • Responsible for the development in execution of capital construction projects and budgets, providing strategic direction, coordination, and leadership to facilities project managers in all facets of the design, implementation, and administration of individual project plans and assuring compliance with administrative policies and sound financial practices.

  • Develop and implement effective energy conservation and sustainability programs.

  • Make recommendations and participate in the planning and establishment of new/enhanced utilities services.

  • Assess Facilities Management information technology needs to assure most effective systems to support program functions? recommend upgrades and improvements with Customer Experience as a focus.

  • Procure and manage all third-party contractors employed to supportfacilities operations and services.

  • Oversee preparation and negotiation of contracts, leases, deeds, mortgages, and other real property legal documents on behalf of the Company.

  • Ensure compliance with Corporate, state, federal and local regulatory requirements, as well as environmental impact issues. Assess safety compliance needs pertaining to the campus’s physical assets. Assist in the leadership and participation in campus ­wide emergency response planning and execution.

  • Establish and oversee Best Practices and Standard Operating Procedures related to all aspects of Facilities Management responsibilities including, but not limited to, regulatory compliance, quality control, construction administration, asset management, personnel, safety, security, energy initiatives, and financial management. Create and maintain processessupporting Best Practices and SOP’s.

  • Responsible for an annual budget of ~$16m.

  • Accountable for the upkeep of a 550k square foot office building in Montpelier, VT with ~2000 occupants.

  • Responsible for the management of leased office complex in Addison TX with ~300 occupants

  • Direct access to or responsibility for controlled or hazardous substances.

  • Direct responsibility for safety and security of employees, students, minors, and/or visitors or property.

  • Oversight and control over, access to, or security of restricted levels of information technology systems that would allow the person to harm the IT systems or the information contained in them.

  • Ability to drive a Corporate vehicle and provide proof of a valid driver’s license.

     

Qualifications:

  • 10+ years of proven successful related experience, combined with a Bachelor’s Degree in an appropriate, related discipline, engineering and/or management desired.

  • Experience in sound financial management to include responsibilities for managing budget in a challenging financial environment while maintaining quality output and resource control.

  • Comprehensive understanding of facilities maintenance and operations management, utility operations and infrastructure.

  • Experience in administration of multiple maintenance and capital construction projects from conception to completion.

  • Experience using computers and facilities management systems (CMMS).