Specific Duties & Responsibilities
- SPONSORED PROJECTS – PRE-AWARD
- Manage pre-award activities and processes for sponsored projects in the Department of Medicine.
- Review sponsored research applications and Coeus PDs for the Department of Medicine for accuracy and compliance prior to submission to the Office of Research Administration.
- Communicate with faculty and staff to provide instruction, assistance and guidance in grant preparation and interpretation of sponsor guidelines.
- Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist divisional staff and/or Principal Investigators in completion of required information.
- Review budget and budget justification for accuracy and appropriateness. Compare budget detail to budget justification for consistency. Ensure appropriate F&A rates are assigned.
- Review relevant sections of application to ensure compliance with sponsor guidelines. Crosscheck sections of the application against information presented in budget, when appropriate.
- Assure IRB and Animal protocol numbers are valid.
- Provide the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions.
- Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
- Responsible for tracking proposals and other documentation through signature/approval processes.
- Maintain departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
- Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Coeus, BW, etc.) for various faculty, Directors, Administrators, and Chairman.
- Occasionally assist in pre-award coverage for Department of Medicine divisions, as directed.
- SPONSORED PROJECTS - POST-AWARD
- Responsible for reviewing all sponsored awards forwarded to the Chairman’s Office. Review is based on accuracy, content, adherence to institutional, government, and other sponsor guidelines.
- Work cooperatively with Research Administration and Sponsored Projects Shared Services to ensure grant accounts are established in a timely and accurate fashion.
- Prepare monthly variance reports on research actual results verses budget.
- Work with Divisions in the Department to identify reasons for variances and resolve balances on research accounts on a monthly basis.
- Create systems to provide internal support to ensure knowledge and improvement in post-award management within the Divisions.
- Serve as a liaison with Research Administration, SOM Business Office, and Shared Services. Monitor the Sponsored Compliance Dashboards for issues related to cost transfers, deficit balances, Financial Status Reports, and Effort reporting. Work with Divisions and Shared Services to address issues related to Sponsored Compliance.
- Assist in post-award coverage for Department of Medicine divisions.
- Responsible for developing and conducting sponsored research training sessions for divisional faculty and staff on pre- and post-award management of clinical trials and industry-sponsored research.
- Create and implement plans and strategies to increase divisional knowledge of pre- and post-award procedures. Evaluate current levels of divisional support and create systems to provide internal support to ensure knowledge and improvement in pre- and post-award activities of clinical trials and industry-sponsored research.
- Manages a sponsored research related processes for clinical trials and industry-sponsored research for the Department.
- Internal: Department of Medicine Administration, Dean’s Office, Research Administration, Business Office, Shared Services, Equipment and Space Accounting, other departments and divisions in the School of Medicine and JHH.
- External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).
Minimum Qualifications (Required)
Bachelors degree required.
Five (5) years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.