GENERAL SUMMARY/ OVERVIEW STATEMENT:
The Buildings and Grounds Finance Manager reports to the Director of Buildings & Grounds. Responsibilities include helping to develop systems to manage the whole life cycle of physical and infrastructure assets; manage the department budgeting processes; work directly with the hospital budget office and finance department; implement financial controls; manage the department call center - Operations Office; oversee customer feedback; manage the department procurement process.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
� Provide operations, administrative and financial assistance to the managers and foremen of the department, including implementation of systems for continuous operations improvement
� Responsible for the financial management of the department, including projections of revenue based on construction and/or renovations, annual expense budgeting, and analysis of performance
� Interface with Finance Department for projections and reconciliation.
� Prepare, monitor, and reconcile department's annual operating budget of $33 million in revenue and expense; analyze variances and periodically report on financial performance to Director and Senior VP for Administration
� Prepare, monitor, and reconcile department's annual capital budget in excess of $12 million; prepare quarterly projection on project completion date.
� Collect and compile the necessary data for the preparation of weekly, monthly, and annual department performance reports for senior management using customized database files (MAXIMO, PEOPLESOFT, UNIFIER, VISION), using database to query reports.
� Direct supervision of 4 clerical staff in day-to-day operation
� Dispatch work requisitions to the various B&G shops
� Oversees general operations and provide recommendations to the Director.
� Represents the department on various operations improvement groups.
� Timekeeper for exempt employees.
� Performs special projects and other duties as assigned.
SUPERVISORY RESPONSIBILITY (if applicable):
� 4 non-exempt direct reports.
FISCAL RESPONSIBILITY (if applicable):
� Manages the departmental operating budget in excess of $33 million and departmental capital budget in excess of $12 million
� Strong knowledge of work management systems, financial management, procurement processes and call center operations.
� Working knowledge of mechanical, electrical, and plumbing buildings systems.
� Management skills and abilities, including: effective delegation and follow-through, productive involvement in business meetings including chairing the meetings, effective development and delivery of presentations to a wide range of audiences, ability to firmly grasp the larger picture and organize accordingly
� Ability to manage and report on multi-system portfolios with all relevant measurements - including asset performance analysis, financial performance, and customer satisfaction.
� Excellence in the areas of written and oral communication
� Time management and organization skills.
� Ability to work flexible hours.
� Attention to detail.
� Normal office environment.
� BA preferred. Associates degree required; an equivalent combination of education, training, and work experience may be acceptable.
� Minimum of 10 years experience in asset management.
� Proven experience with budgets in excess of $15 million and multiple accounts
� Minimum of 7 years prior supervisory experience.
Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.