Facilities Manager - Intercollegiate Athletic (4483C) #69894

About Berkeley

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We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .

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Departmental Overview

The Department of Intercollegiate Athletics consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA). We are currently seeking a Facility Manager.

Application Review Date

The First Review Date for this job is: June 18, 2024

Responsibilities

The Facility Manager position is responsible for the set up and break down Athletic facilities to support competitions and practices on a daily basis, year-round scheduling management, logistical meetings, priority setting, conflict resolution, report creation and communication. Meet with various internal and external stakeholders on day of game facility scheduling, coordinating with contractors on specific activities, and ensuring all facility users abide by existing use policies and are stewards of the spaces. Work with campus groups to review and schedule facility use around existing athletics activities.

Additionally, this position will provide logistical and resource support for approved internal events (non-sporting events) in Athletic facilities. Work includes meeting with user groups, determining scope of work, finding locations, setting up equipment, hiring or resourcing staff and coordinating with other support units on event components. Year-round facility maintenance quality control which includes defining the scope of work a project requires, discussion of long-term improvements and short-term fixes and working with facilities staff members to complete identified issues.

• Oversee the daily transition of Athletics facilities from one activity to the next. Most notably, transitions will occur between Volleyball and Basketball practices.
• Lead the effort on home event days in the setup and trouble shooting of production equipment, including scoring tables, monitors, replay systems.
• Provide support for all internal Athletics events, including, but not limited to All-Staff meetings, small donor functions, recruiting events. Determine scope of the event, resources and equipment needed to support and enlist others as needed to run the event.
• Oversee one full-time resource and the entire scheduling effort for all activities and events across 16 Athletics facilities. Work with internal and external stakeholders to review requests, prioritize, mange conflict.
• Collect and coordinate schedules for all IA department facilities for IA events including games, competitions, practices, special events, and related programs. Create and manage systems for requests, submissions, entry and posting.
• Works a variety of internal stakeholders to schedule, organize and facilitate the running of youth camps. Work includes facilitating facility use permits, ensuring accurate and timely information gets from third-party providers to the Department.
• As requested, perform quality control checks across various facilities identifying areas of improvements, new projects and issues that will be addressed by facility staff.

Required Qualifications

• Thorough knowledge and understanding of concepts, principles, and practices of event and facility planning, including event design and facility maintenance.
• Experience in managing a workforce, creating schedules, managing hours and Overtime, assigning tasks, and mobilizing a workforce.
• Experience in tracking to a specific budget for operational and salary expenses.
• Skill in effectively meeting budget and time constraints.
• Solid verbal and written communication skills in the English language, including active listening, flexibility, critical thinking, and the ability to multi-task and ensure effective time management.
• Thorough and effective skills to multi-task and prioritize daily activities effectively. Works well in a fast-paced environment with frequent changes to activities, schedules and resource needs.
• Solid decision making and reasoning skills, and ability to develop original ideas to solve problems and conduct operations analysis and quality control analysis.
• Solid and effective interpersonal and work leadership skills to provide guidance to other personnel.
• Demonstrated organizational and project management skills to work successfully with clients and internal staff members to produce high quality events and well managed facilities that meet client needs.
• Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.
• Previous event and facility management experience in college athletics.

Preferred Qualifications

• Maintain current knowledge of applicable rules and standards of the Pacific-12 Conference, the National Collegiate Athletic Association (NCAA), as well as other associations and agencies to which the Berkeley campus of the University of California adheres, and, at all times avoid any and all violations of these rules and standards.
• Experience working at a large university (particularly in Division 1) with a large quantity of sports and highly-rated, world-class facilities.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary range that the University reasonably expects to pay for this position is $90,000 - $110,000

• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is exempt and paid monthly.