Executive Secretary - Vice President, Region External Affairs

Southern   •  

Augusta, GA

5 - 7 years

Posted 234 days ago

This job is no longer available.

This Executive Secretary position will provide support to the Vice President of Region External Affairs. The position is based out of Georgia Power NE Augusta Region Corporate Office and is responsible for administrative functions including but not limited to:

  • Maintaining VP’s schedule and calendar

  • Maintaining VP’s inbox

  • Employee time processing

  • Preparing monthly procurement card expense statements

  • Filing State Lobbyist Disclosure Reports

  • Planning and organizing meeting arrangements and catering

  • Video conference and conference bridgescheduling, set-up and coordination

  • Meeting minutes and action item tracking

  • Making travel arrangements

  • Maintaining SharePoint sites

  • Preparing presentations and communications

  • Ordering office supplies

  • Filing, faxing, copying

  • Answering phones and taking effective messages

  • Maintaining S: Drive access and Outlook distributions lists

  • Invoice processing

  • Budget preparations and tracking

  • Other department specific requirements, as needed

Job Requirements

  • High School Diplomarequired. College degreepreferred

  • Extensive experience (minimum of five years) secretarial/administrative experience in a busy, fast-paced environment. Executive level support in a corporate environment or relevant work experience in a customer service/support role is preferred.

  • Experience supporting a large department is highly desired

  • Experience managing a senior/executive level calendar, inbox, and incoming calls with minimal distractions to the officer

  • Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings, as necessary

  • Experience taking initiative and being a self-starter in day-to-day responsibilities

  • Qualification of Pre-Employment Clerical Test

  • Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required

Knowledge, Skills and Abilities:

  • Ability to professionally represent the office of the Vice President, Region External Affairs including professional interactions with other executives, managers, peers, department employees, vendors and other business partners.

  • Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of an officer within the requireddeadlines and with minimal supervision

  • Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the officer remains abreast of daily activities and requests

  • Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests

  • Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and across GPC, and provide back-up support to others as needed

  • Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction

  • Must possess excellent customer service, time management, phone, interpersonal, and communication skills

  • Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)

  • Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data

  • Demonstrated proficiency in utilizing personnel databases, timekeeping databases and expense tracking databases.

  • Must utilize good judgment and decision-making skills to either involve the officer or make independent decisions, as appropriate

    Req ID: GPC2006005