Executive Personal Assistant

Confidential Company  •  New York, NY

Less than 5 years experience  •  Business Services

Salary depends on experience
Posted on 03/07/18
Confidential Company
New York, NY
Less than 5 years experience
Business Services
Salary depends on experience
Posted on 03/07/18

The Ideal Candidate:

  • Is deeply service-oriented by nature
  • Is egoless in their pursuit of providing stellar support for the principal/owner
  • Can be trusted with highly confidential information
  • Is someone who loves to find the best deal (e.g., the best flight or the best bang for your buck event ticket) and isn't afraid to negotiate on the principal's behalf
  • Executes special requests, anticipates needs, and troubleshoots as required
  • Is someone who independently overcomes roadblocks and delivers full-fledged solutions to identified obstacles
  • Has demonstrated the ability to be a self-starter
  • Is able to simultaneously manage and prioritize multiple projects in a fast-paced environment, take ownership of projects in a proactive fashion, and deliver on-time

Responsibilities include but are not limited to:

  • Maintaining often complex business and social calendar and arranging transportation between commitments
  • Coordinating extensive land and sea, international and domestic, private and commercial travel including accommodations, ground transportation, and detailed itineraries and ensuring all up-to-date reservations are posted to calendar
  • Maintaining deep rolodex of qualified vendors and sourcing and vetting new vendors, when necessary
  • Owning the planning/coordination of family and business events (e.g., dinner parties, Bar Mitzvah, high school and college application process)
  • Working directly with IT support team to ensure resolution of technical issues
  • Processing returns, refunds, and disputes and seeing to completion
  • Scheduling and overseeing routine maintenance of multiple homes
  • Working efficiently and seamlessly with family office, doctors, accountants and lawyers
  • Sourcing and coordinating principal's fitness/nutrition/wellness team and program
  • Conducting errands and procuring supplies for office and home as needed
  • Remaining on-call evenings and weekends

Qualifications:

  • Bachelor's degree an advantage
  • Extensive experience providing personal support to a high-level individual
  • Proficient computer skills and knowledge of Microsoft programs
  • Professional-level verbal, written, and interpersonal communication skills

Job Type: Full-time

Requiredexperience:

  • working directly with a CEO: 2years
  • boutique company Executive Assistant: 2years

Requirededucation:

  • Bachelor's
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