Executive Director, Campus Facilities and Operations-Phoenix (Phoenix, AZ)DepartmentPhoenix Biomedical Facilities and Planning (9200)LocationGreater Phoenix AreaPosition Summary
This position will provide leadership, direction, coordination and supervision for the facilities and operations area at the downtown Phoenix campus. The Executive Director will assist the Assistant Vice President of Operations – Phoenix by providing strategic input, operational oversight, and organizational leadership to assure that UA Phoenix is able to grow and operate effectively, in accordance with all UA and ABOR policies and procedures. The Executive Director will work closely with and under the supervision of the Assistant Vice President of Operations – Phoenix to coordinate facilities maintenance, security, and other areas within Business Affairs at the downtown Phoenix campus.
The Executive Director will provide oversight and leadership for the management of the infrastructure at the Phoenix Campus for long-term stewardship of the facilities and infrastructure, a safe and effective work environment, while balancing the needs of the Phoenix campus occupants, recommending procedures appropriate to a multi-users campus and will work with key stakeholders to maintain a long-term plan for management of the infrastructure.
This position reports to the Assistant Vice President of Operations– Phoenix and is a key interface and collaborator with many Business Affairs Units such as:
- Facilities Management
- Risk Management
- University Police Department
- Parking and Transportation Services
- Planning, Design, and Construction
- Other University offices as appropriate
The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access toUA recreation and cultural activities; and more!
The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.
Duties & Responsibilities
- Develop and maintain long-term financial and operational planning reflecting the
needs of the UA Phoenix Campus and nearby areas as it relates to facilities
maintenance keeping pace with campus growth.
- Manage and direct the UA Phoenix Campus service areas including but not limited to Campus Safety and Security, Parking and Transportation, Motor Pool, Grounds, Mail & Delivery, and Custodial.
- Responsible for local oversight in conjunction with UAPD, the UA Phoenix campus Security Operations and Emergency Planning & Response.
- Management and oversight of several contracts for outsourced services. Responsible for ensuring fulfillment of duties associated withcontracts, financial arrangements with vendors, renewal or new contracts as determined necessary.
- Constant review of contracts to determine benefit of continued use of contract work or to bring work in house. Review includes service benefits, financial benefits, and other benefits to determine future completion of work.
- Oversee maintenance/work request systems for campus, fulfillment of requests, and workloads in order to promote a well-maintained campus. Use maintenance/work request system to help develop plans for campus maintenance including financial and operational plans.
- Plan, direct, and manage staff and coordinate the work of subordinate employees, including regular performance appraisals, coaching, recommendations for discipline, and recommendations for new staffing as appropriate.
- Develop, with the appropriate University offices a process for outsourced services and/or new services that can be used to complete maintenance projects on the UA Phoenix campus that are beyond the local capacity of UA employees.
- Maintain adequate and safe facilities to ensure a comfortable environment for all users and occupants of the UA Phoenix campus.
- Develop programs, practices, and procedures for specific UA Phoenix campus services to provide effective, efficient and safe methods of operation.
- Take part in all UA Phoenix campus planning efforts as a major stakeholder for University planning and local planning, and provide input as needed to help create successful growth on campus.
- Responsible for customer service relationships with other departments and the public.
- Identify, vet, and implement cost saving measures with a focus on sustainability in all areas.
- Develop annual budget for the UA Phoenix campus Facility and Operations area. Compile information for budget estimates and special projects. Track expenditures to ensure adherence to the budget.
- Schedule work projects and balance assignments for effective utilization of personnel and equipment.
- Regularly review and revise department goals with Assistant Vice President, Business Affairs Leaders, and campus constituents. Effectively communicate and lead employees to fulfill those goals.
- Perform other related duties as assigned.
Knowledge, Skills, & Abilities
- Knowledge of and experience with facilities management principles and techniques.
- Knowledge of and experience with emergency planning, security, and safety.
- Knowledge of the practices and techniques of supervision and management.
- Knowledge of procurement processes and procedures.
- Skill in establishing and maintaining effective working relationships with University leaders.
- Skill in establishing and maintaining effective working relationships with users, managers, peers, subordinate employees, vendors, and the general public.
- Skill in effective written and verbal communication.
- Ability to work effectively on a team.
- Ability to coach and mentor employees.
Bachelor’s degree in a related field from an accredited college or university AND 7 years of experience in a relevant field.
- Two or more years of experience in a relevant higher education position.
- Master’s degree in a relevant field.
- Experience with overseeing, development, and planning of a complex multi-year budget.
- Membership in industry organizations.