Executive Assistant to the Dean of the School of Business at Goodwin University in Bridgeport, CT

Description

Reporting to the Dean, School of Business the Executive Secretary provides a broad range of administrative support associated with the Office of the Dean and the MBA Program. Responsibilities include planning, organizing and coordinating the day-to-day operations and communications with faculty and University departments.

FUNCTIONS PERFORMED IN FULFILLING MAJOR JOB RESPONSIBILITIES:

School: Coordinate all schools needs, including office administration, record keeping and supplies; contact with and between University departments; faculty and adjunct employment contracts; selection and supervision of support personnel when required.

MBA: Support the Director in advising, record keeping, GA support, peak-period enrollment and registration, special problems presented by students, and certification.

• Communicating information both in writing and verbally to Faculty, staff, students, and the general public;
• Answer department telephones;
• Acting as contact point for adjunct faculty; disseminating various forms. Maintain student and faculty records;
• Prepare accurate Name, Address and Telephone lists of Students and Faculty each semester;
• Distribute class lists, grade sheets etc. to faculty;
• Print and distribute, or mail, contracts, and letters providing by the Associate Dean;
• Process daily mail (ingoing and outgoing);
• Order office supplies;
• Help with preparations for college functions including accreditation;
• Compiling and maintaining student access lists;
• Provide secretarial and administrative support to academic staff.

QUALIFICATIONS:

• Associates Degree preferred; High school diploma or equivalent and 3 years’ administrative or lead secretarial experience required
• Ability to maintain confidentiality of the office
• Proficient with Microsoft Office Suite including Microsoft Word, Excel & PowerPoint.
• Strong oral, written, and interpersonal skills
• Good organizational and analytical skills
• Ability to carry out program policies with minimal supervision; knowledge of UB policies and procedures
• Ability to establish complex records and files, to assemble and organize data and information and to prepare reports from such materials.
• Strong team player orientation

NOTE: The above description is intended to describe the general nature and level of work to be performed by the position. It is not intended to be an exhaustive list of all responsibilities of the position. You will devote your full time and best efforts to the performance of your various job duties and will observe any and all policies, rules and regulations that the University may now have or shall hereafter establish.