Executive Assistant


New York, NY

Industry: Financial Services


Not Specified years

Posted 278 days ago

This job is no longer available.

We are an executive search firm who has been hired to identify an Executive Assistant. 

Executive Assistant Summary:

Supporting a Financial Institutions Group, the EA will directly assist 2 Directors as well as other individuals. EA?s in this role have a high level of contact/communication with upper level management!

Executive Assistant Qualifications: Responsibilities:

? Preparation & Review of materials for meetings

? Input meeting reports into Client Call Reporting System

? Maintain frequently changing calendars through Outlook and update contacts

? Coordinate all aspects of executive level appointments, meetings and conference calls

?Support senior level executives & their team

?Respond to incoming calls, inquiries and clarify the company?s policies & procedures

? Serve as additional support for other managers & admin staff

? Assist with staffingreports and attendance as required

? Coordinate frequent travel arrangements ? both international and domestic

? Prepare, reconcile, and track expense reports through CTE/Concur

? Assist in ad-hocreports and special projects as needed

? Contain highly confidential company and employee information 

Executive Assistant Skills ? 

? Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)

? Ability to gain a strong command of new systems (P2P, Concur)

? Prior experience in the Investment Banking industry preferred  

? College degreepreferred 

? Expertise in multi-tasking, organizing, and prioritizing a must

? Extensive calendar management and travel arranging

? Strong written and verbal communication skills. Detail oriented with ability to work independently and prioritize workload

? Demonstrate a high level of integrity and professionalism

? Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment

? Ability to work 8:30 a.m.-5:30 p.m. and flexible for overtime as needed

If you meet all the requirements and skills for this EA position, we want to hear from you!

$80K - $100K