Executive Assistant


New York City, NY

Less than 5 years

Posted 153 days ago

  by    Max Winter

This job is no longer available.

Executive Assistant

Reaction Search International is a leading retained global executive search firm. With offices in 42 marketplaces throughout the United States, RSI works with a wide variety of companies, from Fortune 500 down to investment-backed start-ups.


Our client is a privately held financial services company that has been around more than 5 years, and is rapidly expanding. Their Co-Founder and CFO is seeking a qualified Executive Assistant to help oversee the day-to-day operations, to coordinate travel, meetings, phone calls, and events, and to accompany the CFO on international business trips.

Location: New York City, NY

Essential Duties and Responsibilities:

Duties & responsibilities include, but are not limited to:

? Schedule all meetings, phone calls, webinars, dinners and entertainment for the company.

? Coordinate all travel arrangements including flights, hotels, drivers, and other aspects of domestic and international travel to Europe, Asia, and Latin America.

? Manage bookkeeping vendor working with the CPA, checking the bank account balance on a regular basis, and preparing weekly commissions and sending the wires for them. Update Google Sheets for Sales, Reserves, and Wires.

? Check the Processors? back office, with full back office knowledge, and work with the back-office Developer.

? Work with all Vendors (bookkeeping, ADP, and others), Advisors, Lawyers, Agents, as well as the Event Planner (monitoring the Eventbrite website).

? Create and launch a benefits program for employees of the company.

? Implement an efficient record keeping system, printing and filing documents as-needed.

? Oversee the fraud system.

? Supervise and monitor other employees.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

? 2+ years of Executive Assistant experience in the financial services industry.

? Ability to travelinternationally once per month.

? Proficient in Microsoft Office Applications.

? Strong interpersonal and communications skills, a problem solver with initiative and the desire to grow with the company.

? Willingness to work long hours as-needed, someone who is flexible in order to get the job done.

? Familiarity with basic finance such as banking, accounting, A/P and A/R would be preferred, but is not required.

? Bachelors Degree preferred, but not required.

? Fluency in other languages is a plus.