Executive Assistant, Marketing

23andMe   •  

Mountain View, CA

Industry: Pharmaceuticals & Biotech

  •  

5 - 7 years

Posted 63 days ago

This job is no longer available.

Who we are

Since 2006, 23andMe’s mission has been to help people access, understand, and benefit from the human genome. We are a group of passionate individuals pushing the boundaries of what’s possible to help turn genetic insight into better health and personal understanding.

What you'll do

  • Manage extremely active calendars of appointments for both Marketing executives
  • Effectively prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion
  • Arrange complex and detailed travel plans, itineraries, and agendas. Compile documents for travel-related meetings in advance
  • Partner closely and effectively with the VP, Marketing to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
  • Prepare and submit expense reports
  • Handle confidential matters with discretion
  • Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access
  • Communicate directly, and on behalf of the VP, Marketing to outside agencies, vendors, board
  • Plan, coordinate and ensure the VP, Marketing's schedule is followed and respected
  • Participate in external and internal meetings (travel occasionally). Take meeting notes as needed, synthesize strategic priorities, distribute in a timely manner and follow-up on action items
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the VPs, including those of a sensitive or confidential nature
  • Provide a bridge for smooth communication between the VP, Marketing and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the VP, Marketing's ability to effectively lead the company

What you'll bring

  • Bachelor's degree with 5+ years of experiencesupporting at the executive level
  • Exceptional written, verbal, and interpersonal communication skills
  • Excellent calendar management and proactive planning skills
  • Advanced knowledge of computer programs and Google Docs; highly adept at using technology for efficiency and efficacy
  • Experience scheduling domestic and international travel arrangements
  • Acute attention to accuracy and detail in all aspects of responsibilities
  • Ability to maintain high work quality and even temperament despite increases in workload or pace
  • Demonstrated ability to prioritize and understand how to co-manage other team members and manage-up to executives
  • Strong judgement and ability to maintain confidentiality when working with highly sensitive information
  • Self-starter with ability to anticipate needs as well as potential solutions
  • Ability to interact with people, at all levels, in a fast paced environment, sometimes under pressure, remaining flexible, proactive, and resourceful, with a high level of professionalism