We are an executive search firm who has been hired to identify an Executive Assistant.
Executive Assistant Summary:
Supporting a Financial Institutions Group, the EA will directly assist 2 Directors as well as other individuals. EA?s in this role have a high level of contact/communication with upper level management!
Executive Assistant Qualifications: Responsibilities:
? Preparation & Review of materials for meetings
? Input meeting reports into Client Call Reporting System
? Maintain frequently changing calendars through Outlook and update contacts
? Coordinate all aspects of executive level appointments, meetings and conference calls
?Support senior level executives & their team
?Respond to incoming calls, inquiries and clarify the company?s policies & procedures
? Serve as additional support for other managers & admin staff
? Assist with staffingreports and attendance as required
? Coordinate frequent travel arrangements ? both international and domestic
? Prepare, reconcile, and track expense reports through CTE/Concur
? Assist in ad-hocreports and special projects as needed
? Contain highly confidential company and employee information
Executive Assistant Skills ?
? Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
? Ability to gain a strong command of new systems (P2P, Concur)
? Prior experience in the Investment Banking industry preferred
? College degreepreferred
? Expertise in multi-tasking, organizing, and prioritizing a must
? Extensive calendar management and travel arranging
? Strong written and verbal communication skills. Detail oriented with ability to work independently and prioritize workload
? Demonstrate a high level of integrity and professionalism
? Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
? Ability to work 8:30 a.m.-5:30 p.m. and flexible for overtime as needed
If you meet all the requirements and skills for this EA position, we want to hear from you!