Executive Assistant M&A

Confidential Company  •  New York, NY

Less than 5 years experience  •  Financial Services

$80K - $100K
Posted on 03/08/18
Confidential Company
New York, NY
Less than 5 years experience
Financial Services
$80K - $100K
Posted on 03/08/18

We are an executive search firm who has been hired to identify an Executive Assistant. 

Executive Assistant Summary:

Supporting a Financial Institutions Group, the EA will directly assist 2 Directors as well as other individuals. EA?s in this role have a high level of contact/communication with upper level management!

Executive Assistant Qualifications: Responsibilities:

? Preparation & Review of materials for meetings

? Input meeting reports into Client Call Reporting System

? Maintain frequently changing calendars through Outlook and update contacts

? Coordinate all aspects of executive level appointments, meetings and conference calls

?Support senior level executives & their team

?Respond to incoming calls, inquiries and clarify the company?s policies & procedures

? Serve as additional support for other managers & admin staff

? Assist with staffingreports and attendance as required

? Coordinate frequent travel arrangements ? both international and domestic

? Prepare, reconcile, and track expense reports through CTE/Concur

? Assist in ad-hocreports and special projects as needed

? Contain highly confidential company and employee information 

Executive Assistant Skills ? 

? Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)

? Ability to gain a strong command of new systems (P2P, Concur)

? Prior experience in the Investment Banking industry preferred  

? College degreepreferred 

? Expertise in multi-tasking, organizing, and prioritizing a must

? Extensive calendar management and travel arranging

? Strong written and verbal communication skills. Detail oriented with ability to work independently and prioritize workload

? Demonstrate a high level of integrity and professionalism

? Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment

? Ability to work 8:30 a.m.-5:30 p.m. and flexible for overtime as needed

If you meet all the requirements and skills for this EA position, we want to hear from you!

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