Executive Administrative Assistant


San Francisco, CA

Industry: Financial Services


Not Specified years

Posted 392 days ago

  by    Richard Ram

This job is no longer available.

Hedge Fund based in San Francisco looking for a skilled Executive / Administrative Assistant.


  • Organize international and domestic travel and including air and ground transport, lodging, and meeting schedules
  • Coordinate investor and internal meeting, scheduleconference calls, prepare presentation material and meeting agendas.
  • Prepare expense reports and track executives expenses.
  • Assist with the preparation and distribution of special client reports, monthly reports, quarterly letters, client and marketing presentations (includes email and web distribution)
  • Client relations and marketingsupport functions.
  • Act as Marketing liaison with Operations, legal, Compliance and Fund Administrator.
  • Create investor contact information into Microsoft Outlook and otherdatabases.
  • Perform basic research and special projects as needed.
  • Contribute to company-wide calendars and organizational spreadsheets.
  • Copying, scanning and physical electronic filing of documents as needed.
  • Provide back-up support for the firm’s receptionist.


  • Experience with venture capital or financial service industry is a plus.
  • Bachelor's degreepreferred.
  • Strong Information systems skills with Microsoft Office applications, including Adobe Acrobat / Distiller and Power Point.
  • Excellent verbal and written communication skills including editing and proof reading .
  • Excellent interpersonal skills and ability to build rapport.
  • Respond with sense of urgency, ability to effectively manage change and reach deadlines in appropriate time frame.

The position is non-exempt, eligible for overtime

$90K - $100K