Executive Admin Assistant

Cynet Systems   •  

Redmond, WA

Industry: Technology


5 - 7 years

Posted 34 days ago

  by    Cynet Sytems

We are looking for Executive Admin Assistant for our client in Redmond, WA

Job Title: Executive Admin Assistant

Job Location: Redmond, WA

Job Type: Contract 12 Months

Job Description:

  • Manage and maintain the Executive's appointment schedule
  • Experience in expense reimbursements and reconciliation
  • Interfaces with high-level internal/external contacts requiring considerable discretion/initiative.
  • Conducts business in a confidential and professional manner.
  • File and retrieve corporate documents, records, and reports.
  • Prepare responses to correspondence as needed.
  • Develops management presentations.
  • Plan and organize company meetings and functions, both in-house and off-site.
  • Attends executive team meetings; takes and publishes all meeting notes and tracks action items.
  • Travel planning experience and tracking of advances.
  • Responsible for setting up conference calls and webinars.
  • Responsible for expense reports.
  • Exceptional letter composition skills.

Qualifications and Experience:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • 5+ years Executive Assistant experience.
  • Demonstrated ability to work with senior management and complete assigned tasks with minimal supervision.
  • Ability to make some base line decisions independently.
  • Demonstrated exceptional verbal and written communication skills
  • Demonstrated pro-active approach to responsibilities, along with the ability to multitask, execute requests on time, and ensure attention to detail and high-quality accuracy.
  • Possess advanced knowledge and experience with Microsoft Office, Windows XP, Excel, PowerPoint, Visio, Milestones and MS Outlook. Experience using database software.
  • Demonstrate ability to perform responsibilities in a professional manner and maintain confidences in working with high-level executives and leadership.
  • Excellent analytical and problem resolving skills.
  • Able to manage multiple priorities, while meeting deadlines