Events Director

Rice University   •  

Houston, TX

Industry: Education.

  •  

5 - 7 years

Posted 372 days ago

Position Summary

The Events Director, reporting to the Director of Operations, is responsible for the strategic planning, conceptualization, and execution of all essential events for the Jones Graduate School of Business (JGSB). S/he will be responsible for hiring and managing all members of the events team. The Events Director will meet with all JGSB department leaders to understand their event needs in order to develop, implement, and execute an annual strategic events planning process.

In addition, s/he will negotiate with and supervise all decisions made with caterers and other vendors of event-related equipment and services. S/he attends events to facilitate operations and responds to emergencies, problems, etc., ensures all aspects of events are implemented and controlled according to plans. S/he will evaluate, develop, and update annual event plans, annual reports, operating procedures, and policies in order to achieve operational effectiveness and increased value for JGSB with regard to events.

Education Required Bachelor's Degree Concentration / Degree Type
Substitution forEducationRequirement

Additional three years professional experience beyond the minimum experience requirement in catering, restaurant and/or hotel management including supervising full-time staff.

Education Preferred
ExperienceRequired5yearsType ofExperience

Experience in significant event planning, execution, financial management, process development and improvement, and negotiating contracts with outside vendors for rental equipment and catering. This should include:

- A minimum of four years of event management.
- A minimum of one year of managing a team.

Substitution forExperienceRequirement

Education may not be substituted for experience.

ExperiencePreferred

Not specified.

License/CertificationRequired

- Valid Texas Driver’s License (or ability to obtain within 30 days of employment) required with no more than three moving violations within the past 36 months and no convictions or deferred dispositions for Driving While Intoxicated (DWI) or Driving Under the Influence (DUI) within the past five years.
- Certified Food Handler’s Permit (Houston) or equivalent (ServSafe) within 30 days of hire.

License/CertificationPreferred

Certificate Special Events Professional (CSEP)

SkillsRequired

- Superior project and event management skills.
- Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
- Excellent communication, time management, and customer service skills. Must be well organized and detailed oriented.
- Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows.
- Ability to make strategic decisions.
- Excellent analytical skills.
- Strong problem solving skills.

SkillsPreferred

- Bilingual fluency in English and Spanish.

Internal / External Contacts

Internal: Extensive contact with high-level university professionals, faculty, staff, and students at all levels. Contact will be in person, in writing and by telephone.

External: Frequent contact with key external constituents such as alumni, elected officials, community leaders, tour groups, vendors, corporate representatives, and other visitors.

Physical Demands

Physical requirements include extended periods of standing, stooping, kneeling, bending, squatting/crouching, crawling/kneeling, pushing/pulling, climbing (ladders) and reaching above the shoulders and lifting of up to 30 lbs. Ability to move quickly between venue spaces is essential. Lifting and transporting of moderately heavy objects, such as furniture, file cabinets, equipment, boxes, etc. may be required.

Working Conditions

Workload at times is heavy and responsibility for details is great. Time constraints are extreme during certain deadline periods. Must be able to work under pressure and maintain a pleasant, positive and helpful demeanor when relating to others. Must be willing to work on weekends and evenings as needed. Must be able to run errands off-campus. Must have daily access to vehicle.

Typical schedule is Monday through Friday at least 40 hours. Will be required to work nights, weekends and/or holidays as needed.

S18140