Event Services Event Planner

5 - 7 years experience  •  Technology

Salary depends on experience
Posted on 06/22/18
5 - 7 years experience
Technology
Salary depends on experience
Posted on 06/22/18

Job Role Summary

An Event Planner, as part of the Event Services group, has overall responsibility for the planning and full execution of a portfolio of business-related meetings, events, customer programs and training seminars within the U.S. and internationally.  Event Planners’ portfolios can include a wide range of event sizes and complexity with approximately 20+ events per year.  Event Planners provide professional expertise in support of the business objectives of the ExxonMobil business units, Corporate Headquarters and associated services groups including, but not limited to, RFP, hotel/venue selection, budgeting, negotiating/contracting, food & beverage, audiovisual, décor, transportation, security, invoicing/payment.  As a member of the Event Services team of meeting and event professionals, Event Planner will interface with a wide level of business clients throughout the Corporation to manage programs.  The Event Planner works under the day-to-day supervision of the Event Services Supervisor.

Job Role Responsibilities

  • Professionally plan, coordinate and make logistical arrangements for business-related meetings, events, VIP visits and associated activity functions
  • Inspect and critically evaluate meeting space, lodging and related venues and services to ensure a consistently high standard of quality, safety and security
  • Select key suppliers, prepare budgets, negotiate and execute contracts in compliance with Delegated Client Procurement guidelines, audit and process payment as requested on behalf of the business units and associated service groups
  • Seek measurable savings on negotiated hotel rooms, catering, audio/visual equipment, transportation, entertainment, gifts and other supplier services
  • Maintains accurate records for events to ensure proper controls requirements and as a tool for efficiency and continuous improvement opportunities
  • Serve as a valued advisor to ExxonMobil clients in analyzing and recommending the most productive, cost-effective venues and formats for business meetings and events
  • Develop and maintain strong business relationships with resource and service providers, including: hotels, conference centers, restaurants, ground and air transportation companies, destination management companies, caterers, entertainment companies, gift suppliers, audio/visual companies, florists, etc.
  • Ensure events are in compliance with company standards, controls, security and safety requirements
  • Maintain professional standing through continuing education and advanced certification, as well as membership and regular involvement in professional organizations (Meeting Professionals International)

Job Requirements

  • Certified Meeting Professional Accreditation or equivalent
  • Bachelor’s degree plus minimum five years hospitality industry experience
  • Capable of adapting to changing circumstances, handle multiple tasks and projects simultaneously (workload can include management of min of 5 programs in various stages, 20+ programs per year)
  • Proficiency in the use of computers (Microsoft Applications) and possesses excellent administrative and organizational competencies, as well as attention to accuracy and detail
  • Excellent written and verbal communication skills; effective interpersonal skills
  • Effective negotiating skills with both internal and external parties
  • Contracting experience including experience negotiating/executing legal clauses and addendums
  • Ability to promote and support teamwork among peers, clients and suppliers
  • Able to quickly adapt to diverse environments
  • High degree of discretion
  • Ability to work extended hours, both evenings and weekends as needed.
  • Willing to travel both domestically and internationally, approximately 30%
  • Ability to work independently, take initiative and be a self starter

Preferred Knowledge/Skills/Abilities

  • Demonstrated work experience as corporate event planner
  • Knowledge and sensitivity to protocol
  • Demonstrated work experience as corporate event planner
  • Knowledge and sensitivity to protocol

 

Alternate Location: United States : Dallas, Texas 

ExxonMobil is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

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