Event Manager

Washington Speakers Bureau   •  

Alexandria, VA

Less than 5 years

Posted 312 days ago

This job is no longer available.

To be successful in this position the Event Manager must demonstrate strong communication and problem solving skills. They must be detail-oriented, deliver flawless customer service and manage multiple priorities. They must have a strong sense of responsibility, self-motivation, and flexibility. The Event Manager must function effectively under pressure and make difficult decisions independently and in a timely manner, while supporting organizational decisions. Additionally, the Event Manager must be available for travel to in- and out-of town engagements which may include overnight stays, and to be on call24/7 and work an extended schedule including weekends and evenings according to demands of his/her workload.

Key Competencies

• Communication
• Customer Service
• Processes and Procedures

Key Responsibilities

• Coordinate all logistics for unassigned and assigned speakers
• Research and compile background information on the host organization and/or event on behalf of the speaker
• Coordinate the speaker’s travel, transportation and hotel accommodations with all types of vendors and hospitality organizations
• Create and organize customized briefing materials and itineraries for speaker engagements based on contract data, research, and information communicated by the host organization and speaker
• Anticipate travel issues, develop contingency plans, and overcome last minute obstacles to ensure the satisfaction of speakers and clients especially in the area of timelines and accommodations
• Represent speaker and the Washington Speakers Bureau for local and occasional out of town engagement as business needs arise
• Review press releases, marketing materials and publications relating to speaker for client’s event as needed
• Communicate the requirements and limitations of the speaker to the host organization including AV requirements
• Serve as liaison and coordinator for special requests by speakers or host organization, including book signings, autograph sessions, conference calls, etc.
• Make contributions and work closely with the clients beforehand, onsite, and post-event to aid the sales process and promote future bookings
• Collaborate with all departments
• Serve as an active participant in departmental committees
• Serve as backup to fellow Event Managers
• All other duties as assigned

Essential Skills and Experience
• BS/BA degree from an accredited university
• 3-5 years professional work experience
• Proficiency in Microsoft products (Word, Excel, and Outlook) and databases (CRM and Events)
• Experience using the Internet for research purposes
• Exceptional written, oral, and interpersonal communication skills
• Experience that demonstrates the ability to multitask and constantly reset priorities
• Ability to deliver verbal and written communications in a professional manner
• Industry experiencepreferred