Division and Unit Overview
The mission of the American Chemical Society (ACS) Education Division is to serve learners and educators by building communities and providing effective chemistry education products, services and information. The Division provides programs and services for teachers and students from kindergarten through graduate school. The ACS Scholars Program serves as a premier catalyst to foster the intellectual talents of individuals from historically underrepresented groups who are motivated to pursue degrees, careers, and leadership positions in the chemicalsciences.
The Project Manager reports to the Program Manager and is primarily responsible for providing assistance to the Scholars Program by providing support to larger projects or assignments. This is a position that requires intermediate and advanced-level support in combination with operational and secretarial support on a day-to-day basis. The incumbent provides administrative support to the overall operation of the ACS Scholars Program and administrative support to the Scholars Program Manager in the operation of the program and associate corporate sponsor segments.
1. Coordinates correspondence and general communications with ACS Scholars relative to the Scholars Program's modules, promotion, selection, renewal, tracking and maintenance. Responsibilities include, but are not limited to: assisting with high priority requests from other departments within the Society, handling sensitive information, and conducting difficult conversations with Scholars regarding personal and/or health issues, and academic
2. Coordinates with the Program Manager to prepare and submit payment requests for disbursement of scholarship funds ($SOOK+ per request and up to $1.2 MM annually). Coordinates with the Accounts Payable office to address any and all Processes and tracks scholarship checks and manages any adjustments/ corrections required. Resolves financial discrepancies with institutions, Accounts Payable, and/or Scholars
3. Provides support for the Scholars selection process by uploading all supporting applicant documents, fielding applicant inquiries, and assisting in preparation for the selection committee training and ranking processes.
4. Maintains Program monthly statistical updates and program database up- to - date. Prepares reports for the ACS Development Office on ACS Scholars sponsored by outside donors. Develop and distribute surveys and correspondence to ACS Scholar mentors, current Scholars, and graduating Scholars, maintains and updates results as necessary. Prepares an annual report with survey outcomes. Assists Program Manager with special projects related to ACS Scholars promotional activities.
5. Monitors and edits web content for the ACS Scholars Program, curates content for ACS Scholars social media platforms. Coordinates and communicates, as needed, wit h the ACS Scholars Program Mentoring Consultant
6. Occasional travel and promotion of the ACS Scholars Program at events such as scholarship fairs, conferences, and other types of post-secondary academic-related events. Occasional attendance to ACS Scholars- related events.
Associate's degree or equivalent experience and extensive training and experience in specialty area; 7+ years of related experience. Advanced computer skills and desktop publishing skills area plus. Good writing / editing skills are a necessity. Ability to navigate and understand web page content and databases. Excellent organizational, verbal and written communication skills.