DOC Logan CC Human Resources Representative

Agency: Department of Corrections
Class Title: HUMAN RESOURCES REPRESENTATIVE - 19692
Skill Option: None
Bilingual Option: None
Closing Date/Time:11:59 pm, 03/19/2025
Salary: Anticipated Starting Salary is $5,653 a month. Full Range $5,653 - $8,182 a month.
Job Type: Salaried
Category: Full Time
County: Logan
Number of Vacancies: 1
Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number 45218

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking a Human Resources Representative to work at the Logan Correctional Center. This position serves as a personnel generalist processing personnel transactions, maintaining personnel files, and receives & responds to mail/email for the personnel office. The ideal candidate will be well organized, pay high attention to detail and maintain confidentiality. We invite all qualified individuals to apply.

Essential Functions

• Serves as a personnel generalist in preparing, keyboarding, and processing all personnel transactions and submits to the central office personnel for approvals/disapprovals, e.g., appointments, disciplinary actions, employee data changes, job changes, leave of absences including FMLA, Military, Maternity/Paternity, reversals, salary actions, and separations.
• Maintains Personnel files for employees.
• Receives and responds to mail and email for the Personnel office.
• Maintains and updates Personnel Policy Manual, job specifications and transaction manual.
• Serves as designated lead worker.
• Prepares and submits appropriate documentation for new hires and other applicable transactions for insurance purposes and assists employees with basic information.
• Follows procedures to ensure discipline is imposed within required time frames and schedules disciplinary suspensions on the maximum allowable workdays.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to completion of four (4) years of college and one (1) year of professional experience preferably in human resources or satisfactory completion of an approved training program.

Preferred Qualifications

• Prefers at least two (2) years of professional human resources experience.
• Prefers at least two (2) years of professional experience working with the Personnel Code, Rules, Position Classification Plan, Pay Plan, Collective Bargaining Contracts, department policies and/or similar type of rules and regulations in a public or private organization.
• Prefers at least two (2) years of experience in effectively reading and understanding complex information, including data, and being able to readily recall key facts and figures related to that information with a good level of accuracy.
• Prefers at least two (2) years of experience communicating in oral and written form with internal, external candidates, employees, administration, and outside agencies.
• Prefers at least two (2) years of experience utilizing personnel-related computer systems, such as Success Factors or other similar type of computerized hiring systems.
• Prefers at least two (2) years of experience conducting new employee orientations and/or trainings.
• Prefers at least two (2) or more years of experience using Microsoft Office Suite or similar type of computer software.
• Prefers at least two (2) years of professional experience meeting deadlines with strong attention to detail.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires the ability to pass a drug screen. The use of unauthorized drugs, regardless of the position held, is prohibited.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires use of agency-supplied equipment (i.e., mobile phone, laptop, etc.).
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: See Below:

7:00 am - 3:00 pm, Monday through Friday

Work Location: Logan Correctional Center,1096 1350th St, Lincoln, Illinois, 62656

Agency Contact: Jacob Gerringer, HRS

Email: [email protected]

Posting Group: Leadership & Management; Public Safety

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes:
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan - vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement.
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources
• For more information about our benefits please follow this link:
For Benefit Information Click Here