Division Senior Project Manager

Less than 5 years experience  •  Healthcare

Salary depends on experience
Posted on 04/17/18
Kansas City, MO
Less than 5 years experience
Healthcare
Salary depends on experience
Posted on 04/17/18

Job Code: 25024-12110

Full-time

No Weekends

WHY HCA?

HCA, a Fortune 100 company with more than 200,000 employees, is one of the nation's leading providers of healthcare services, operating over 170 locally managed hospitals and over 100 freestanding surgery centers in 20 states and the United Kingdom. With its founding in 1968, HCA created a new model for hospital care in the United States, using combined resources to strengthen hospitals, deliver patient-focused care and improve the practice of medicine. HCA is a learning healthcare system that uses more than 27 million annual patient encounters to advance science, improve patient care and save lives. HCA has been named one of the world's most ethical companies for eight years in a row.

At HCA, we are driven by a single goal: the care and improvement of human life.

GENERAL SUMMARY OF DUTIES

 

Serves as project management subject matter expert for an HCA division and actively supports the successful execution of division projects to meet the division business objectives; manages the day-to-day activities of assigned division projects; performs resource and portfolio management analysis to assist the DIS/CIO in making project prioritization and workload decisions; facilitates the project governance process; maintains ITSC Project Mgmt. alignment, expertise, and competencies across the division; supports and uses HCA Project Mgmt. methodologies and tools as appropriate.

 

Will serve as single point of contact for complex HCA enterprise deployments and will work closely with enterprise project managers in these deployments. Responsible for managing IT projects of medium to significant complexity and may manage projects with significant interdependencies with active projects or existing systems; may be required to manage and track interrelated projects as programs. In a division with multiple project managers, may be responsible for mentoring and/or training new project managers.


DUTIES INCLUDE BUT ARE NOT LIMITED TO:

 

Project Structuring:

    Managing and communicating a clear vision of the division projects objectives, and motivating the team members
    Understanding and communicating the definition of completion criteria (what constitutes ‘done’)
    Organizing the activities into manageable work packages for division and facility team members and determining an effective approach to completing the work
    Resource coordination for corporate IT&S deployments

Project Planning:

    Ensuring that appropriate timing, resources, and sequencing of the work efforts are aligned to produce the desired result within a given period of time
    Support Division CIO in scheduling and prioritizing workload given resource constraints.
    Managing relationships to accomplish the activities
    Manage Division and Enterprise deployment project schedules to minimize intra-project resource conflict and facility activity conflict
    Communication of enterprise project schedule updates back to corporate IT&S Project Manager

Project Management, Controlling & Reporting Status:

    Maintaining assertiveness to achieve goals as quickly as possible
    Monitoring project activities and reporting on status utilizing HCA standard reporting processes and tools
    Identifying potential scope changes
    Reviewing quality of work and managing integration of team members’ work
    Identifying and managing risks and issues
    Coaching those working on activities to clarify assignments and deliverables

Project Close:

    Documenting and analyzing lessons learned and sharing with others
    Validating the completion of project documentation and relevant knowledge bases
    Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”
    Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES

    Organization - proactively prioritizes needs and effectively manages resources
    Communication - communicates clearly and concisely.
    Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
    PC skills - demonstrates proficiency in Microsoft Office applications and project management software, such as Excel,
    PowerPoint, MS Project, Workbench, and CA Clarity.

Responsibilities
• Partner with Senior Directors/Product Owners to manage projects/efforts within the Portfolio
• Serves as Scrum Master for managing existing projects, as well as a Scrum Coach to junior resources
• Experience utilizing Scrum/Scrumban methodology to lead required ceremonies (i.e. Visioning, Feature Mapping, Daily Standups, Sprint Planning and Review session, etc.) and develop project artifacts (i.e. User Stories, Roadmaps, Release Plans, etc.)
• Sets deadlines, assigns responsibilities, and monitors and summarizes progress of project(s).  Partner with PMO Director & IT&S Leadership to maintain accurate project prioritization/resource management estimates
• Prepares reports for upper management regarding project status
• Relies on extensive experience and judgement to plan and accomplish goals
• Leads and directs the work of others


Requirements
• 3-5 years of experience managing medium/complex projects
• Bachelor's degree required
• Excellent oral and written communication skills
• Ability to work well under aggressive deadlines
• Experience creating reports and presentations for executive leadership team
Prior experience working in a newly defined Portfolio/Project Management Office (PMO)

 

 

A minimum of 1- 2 years of experience leading projects using Scrum methodology (as a Scrum Master and/or Product Owner)
Prior experience with Portfolio Management & Resource Management models/industry best practices
Prior experience with supporting Field Operations personnel
Intermediate/Advanced experience in working with Planview PPM tool, for example:
• Building project tasks
• Maintaining resource estimates
• Setting up Tiles
• Generating reports
Intermediate/Advanced experience in working with SharePoint Tool, for example:
• Workflow development
• Report development
Ability to build & maintain positive partnerships with Leadership and peers
Intermediate/Advanced experience using MS PowerPoint
Intermediate/Advanced experience using MS Excel, for example:
• Conditional Formatting
• Advanced Charting
• Pivot Tables & Pivot Reporting

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