Director, Proposal Operations

Mission Essential Personnel   •  

Herndon, VA

Industry: Aerospace & Defense


15+ years

Posted 37 days ago


As a member of the Growth team, the Director of Proposal Operations will supervise a proposal staff and manage corporate wide processes, systems/tools and activities related to proposal execution and knowledge management. The Director will manage and support the Mission Essential proposal development process through interaction with the assigned Capture Manager, proposal development staff and consultants, Mission Essential Operational and Departmental entities, and team members. 

• Manage enterprise approach to proposal development to ensure a focused and consistent projection of Mission Essential core capabilities and values; periodically assess, recommend changes to, and fully document corporate proposal and capture processes based on corporate growth strategy and market forces
• Establish corporate training modules in proposal processes, methods, and techniques
• Supervise and mentor proposal staff; assign proposal manager/coordinator support to Captures and other Growth projects based on availability and fit
• Assist in identifying supporting internal and external (team, consultant, etc.) proposal resources
• Assist Capture in developing B&P cost estimates related to proposal development
• Assist Capture—in coordination with Finance and Procurement—with oversight and tracking of B&P funds related to proposal development (proposal or SME consultants, production vendors, and other associated costs)
• Oversee compliance with proposal knowledge management processes; develop and maintain a centralized proposal library (solicitations, responses, debriefings) or other reusable knowledge database(s)
• Oversee the initiation, development, and completion of responses to Requests for Proposals (RFPs), and assist with the development of associated products, such as Requests for Information responses, capabilities statements, white papers, briefings, etc
• Provide proposal strategy guidance and support to local and remote internal customers on solicitations issued under GWAC, IDIQ, MACS, and other contracting vehicles.
• Develop compliance matrices, proposal schedule/calendar, and proposal volume templates
• Manage development of proposal content and schedule
• Ensure adequate planning for all proposal activities
• Assist Capture in defining proposal themes and strategies; generate writing assignments; and support post-proposal activities including significant input to After Action Reviews
• Assist in bid, no-bid decisions
• Lead/support proposal color reviews
• Provide support for desktop publishing, editing, formatting for volumes as needed or required
• Support development and refinement of templates, and standardized processes to streamline proposal development
• Perform other duties as assigned


• Excellent written and oral presentation skills and proven ability to understand and communicate technical concepts in a compelling, persuasive manner
• Proactive, customer-focused, customer-service oriented, able to interact professionally across all levels of personnel, including executive leadership, former military personnel, technical subject matter experts, and supporting staff
• Excellent time and resource management skills
• Must be capable of working under tight deadlines, with the flexibility to work on several projects concurrently
• Excellent management skills to facilitate results across functional groups and organizations, including geographically dispersed organizations
• Must be able to support capture managers and executive leadership in potential impacts to the ability to win awards based on RFP and proposal analysis
• Must be detail-oriented and able to work in a fast paced work environment
• Proven ability to work constructively in a team environment
• Strong leadership, problem-solving, and decision-making abilities are required
• Management of 3-5 proposal managers

• Ability to work outside of normal business hours during active proposal phase

Minimum Requirements

  • Bachelor’s degree compatible to job responsibilities and requirements
  • Minimum 15 years’ experience in the IC procurement proposal environment is required, with responsibilities for supervising proposal staff and managing/preparing proposals
  • Must hold and maintain a TS/SCI clearance
  • Experience submitting proposals greater than $100M in total value
  • Demonstrated experience in implementing and executing proposal development processes
  • Demonstrated understanding of all aspects of the Federal acquisition process and ability to successfully interpret and respond to competitive RFPs
  • Understanding of the acquisition life cycle phases of Federal Government contracts and programs; familiarity with the Government task order and RFP development process, Federal Acquisition Regulation (FAR) requirements, and how proposals are evaluated
  • Proven ability to analyze RFP requirements, and synthesize information to support development of win themes and value propositions
  • Excellent interpersonal skills demonstrated by ability to lead proposal teams
  • Excellent oral/written communication skills
  • Must be highly computer literate and proficient in using Microsoft Office applications (Word, Excel, PowerPoint) to produce reports, presentations, correspondence, and a variety of other materials

Desired Requirements

  • Active TS/SCI clearance holder with proposal experience in response to Strategic Intelligence Agencies & DoD Service Intelligence organizations 
  • APMP certified 
  • SharePoint