Director Of Finance & Operations

UW Medicine   •  

Tacoma, WA

Industry: Healthcare

  •  

5 - 7 years

Posted 79 days ago

This job is no longer available.

RESPONSIBILITIES:

ADMINISTRATIVE OPERATIONS

Participate with SIAS leadership in setting the strategic direction and priorities of the School, identifying promising interventions to strengthen SIAS culture, and helping address SIAS-wide issues.

Supervise and develop the staff teams responsible for fulfilling SIAS operational needs, including hiring and supervision, assigning and reviewing work, coaching, acting on leave requests and timesheets, and conducting performance evaluations.

Work with other SIAS staff leaders in developing and implementing shared objectives and service standards.

Participate on task forces and committees with others across the UW Tacoma campus, contributing expertise and aligning SIAS processes with institutional requirements.

Collaborate with the Academic Administrator and Dean to identify, prioritize, and develop policies and procedures for SIAS operations, promoting efficiency and consistency in day-to-day practices.

FINANCIAL MANAGEMENT

Provide fiscal leadership in working with the Dean and other senior leaders in SIAS related to data analysis and financial modeling; develop, implement, and monitor the annual budget; create financial forecasts based on historical trends; assure adequate funding is available to support hiring needs; and timely troubleshooting of financial issues as they arise.

Develop, maintain, communicate, and assure compliance with School financial policies and procedures.

Collaborate with colleagues both within SIAS and in Finance & Administration in assuring efficiency of SIAS financial processes in compliance with applicable regulations and University requirements.

Oversee the day-to-day processing and reconciliation of SIAS financial transactions.

Work with SIAS leaders, faculty, and staff in analyzing the financial implications and projections for new academic programs and SIAS strategic initiatives.

Prepare and deliver reports and presentations to support financially informed decision-making by SIAS leaders and promote widespread understanding of SIAS financial practices and realities.

Develop and maintain comprehensive fiscal record-keeping systems across a variety of funding streams (i.e., state, foundation, endowments, grants, gifts, etc.).

Manage all requests and responses for financial information, including audits.

GRANTS AND FUND MANAGEMENT

Collaborate with the Office of Research in monitoring external grants, tracking expenditures, and helping prepare or review grant-related financial reports.

Support PIs and other researchers in evaluating donor requirements, developing cost projections, contributing to project plans, and creating financial schedules and procedures to assure compliance.

Establish, administer, and track internal and special-purpose SIAS funds, such as Scholarship & Teaching Fund.

STAFF HR/PAYROLL ADMINISTRATION

Collaborate with the Academic Administrator and Dean in creating, maintaining and supporting consistent staff and student employee hiring, onboarding, training and separation practices across SIAS.

Oversee HR administration, such as hiring and onboarding, for the Center for Urban Waters (CUW) consistent with the adopted Memorandum of Understanding (MOU).

Serve as SIAS lead for staff/student functions in Workday, developing procedures and best practices to ensure compliance with student/staff timesheets and staff leave records; periodically audit the timeliness and accuracy of timesheets and leave reporting in Workday.

Champion and plan ongoing professional development for SIAS staff, both individually and collectively, to assure continuous growth of technical, interpersonal, and managerial skills.

REQUIREMENTS:
• Bachelor’s degree in business, finance, public administration or equivalent.
• Five years of managerial experience with financial and budgetary responsibility in a large, complex environment, preferably within higher education.
• Ability to function independently with minimal supervision and consistently demonstrate good judgment.
• Analytical abilities; ability to proactively research and resolve questions, discrepancies and inconsistencies.
• Ability to develop and maintain strong and supportive relationships in a team environment.
• Ability to effectively address complex and sensitive administrative issues; ability to maintain confidentiality and use discretion.
• Excellent written, oral, and interpersonal communication skills.
• Ability to be highly organized, detail-oriented, service-oriented and resourceful.
• Ability to prioritize work and manage a heavy workload; ability and willingness to adjust to changing priorities on very short notice as well as the ability to manage multiple projects with varying deadlines.
• Strong computer skills including but not limited to the Microsoft Office Suite of applications as well as advanced skills in use of MS Excel.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED EXPERIENCE
• Experience working with UW fiscal and administrative systems and departments.
• Familiarity with University policies and procedures.d administrative systems and departments.

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