Director of Accounting and Reporting

University Of New England   •  

Biddeford, ME

Industry: Education

  •  

5 - 7 years

Posted 54 days ago

The Director of Accounting and Reporting manages the day-to-day accounting operations, payroll, and post-award grant accounting staff. The Director completes the annual financial statement preparation and manages the annual financial statement audit. Working closely with Institutional Advancement on gift and endowment accounting, with Facilities on the fixed asset inventory, depreciation, and capital projects, and with sponsored research staff on grants compliance, the Director is primarily responsible for recording of all University financial activity within Generally Accepted Accounting Principles. The Director provides guidance and advice to campus colleagues and serves as the institution’s technical expert on all accounting, reporting, and internal control matters. This individual will have ownership of all financial accounting activities such as period-ending reports, functionality and testing of the ERP system, and preparation of annual tax filings. The Director will be an expert report writer for the department and will develop internal and external reports to meet the needs of various stakeholders which might include internal colleagues, the Board of Trustees, or external agencies and accrediting bodies.

Responsibilities

• Assisting the Associate Vice President for Finance in actively managing and monitoring all banking activities and relationships to protect the University from fraud, waste, and abuse and to facilitate the conduct of University business while simultaneously leading internal control efforts. Creating, adopting, promoting, and monitoring any policies and processesrequired for this purpose.
• In conjunction with University Information Technology, ownership of the University’s financial accounting ERP system, Banner, including testing and implementation of upgrades, monitoring system functionality, approving and managing user access requests, and contributing to proper training and guidance of colleagues and staff.
• Ensure proper posting of University’s financial transactions in accordance with GAAP, industry best practices, and FASB and all other relevant compliance requirements. Ownership of University’s financial statements and all other internal and external financial reporting, ensuring the financial statements’ integrity and that they represent an accurate reflection of the University’s fiscal activities and values.
• Supervise all daily accounting operations. Investigate and resolve issues as they arise. Review and approve major or unusual transactions, key internal or external reports, and the like. Monitor and forecast University’s cash position including draw down of funds from federal agencies as required.
• Responsible for on-going monitoring of and compliance with all existing and future bond covenants and reporting of such compliance.
• As a Cognos report writer and through other roles, develop internal reports and training modules designed to empower University colleagues to monitor the fiscal activities of their areas’ and direct reports.
• Manage period ending processes, particularly fiscal year-end, including determination and communication of appropriate deadlines, timeframes, and efforts. Working with our external audit partner, leadership of annual financial statement audit process, coordination with internal staff and communication of this process to colleagues, as needed.
• Represent the University to a variety of financial institutions, government agencies, external auditors, vendors, and others outside the University.
• Exercise full supervisory authority, directly and indirectly, over eight to ten staff members. Plan and conduct training programs and staff meetings. Confer regularly with staff to plan and coordinate activities, assign and review work, resolve problems, and the like. Evaluate job performance, recommend pay increases. Plan staffing needs.
• Remain current on all tax and reporting requirements that might impact the University’s financial statements or processes and plan for the orderly implementation of any required changes.
• Perform related duties as necessary.

Key Report Writer Responsibilities
• Leadership report writer role in department acting as expert report writer
• Filter for all report requests received both within department and outside department (direct to appropriate individual)
• First line of help for reporting problems in department
• Work with ITS to develop reporting strategies for department, and sometimes other departments
• Responsible for managing the departmental data mart
• Responsible for data verification
• Attend higher level MS Access training/workshops and training for other Banner Reporting tools as needed
• Assist ITS with Departmental Training (for other Report Writers and/or Data Mart operators)
• Establish guidelines for individual area of responsibility
• Be familiar with SCT Object Access Views for area of responsibility
• Be familiar with Production Calendar – key for reporting responsibly
• Assist with Data Dictionary development for functional area of responsibility
• Assist ITS in training both internal and external departments (functional)
• Assist ITS in establishing controls for Quality Assurance
• Ensure that departmental Quality Assurance Reports are run and checked on regular basis (may distribute to data entry originator)
• Develop/maintain FAQ (Frequently Asked Questions) list for department/ Banner module
• Verification of data on reports for functional area of responsibility
• Communicate regularly with ITS department on reporting needs (Q&A, views, etc.)
• Testing new views, data marts, population selections, new technical tools, etc.

SUPERVISION EXERCISED
Administrative and functional supervision, direct and indirect, of exempt and hourly employees, as well as student assistants.

Qualifications

Bachelor’s degree in accounting, finance, or other business-related discipline, with at least six years of progressively responsibleexperience, preferably in higher education, exposure to auditing procedures, and at least three years of supervisory experience are required. CPA or advanced degree in business is desired.

• Comprehensive technical knowledge of not-for-profit accounting and auditing functions, with some federal grants management and gifts accounting experience desirable.
• Relevant, demonstrated experience in design, implementation and management of automated accounting systems.
• Strong planning, administrative, personnel and leadership skills. Ability to be a positive liaison between employees and senior management, supporting and championing strategic vision.
• Strong analytical and problem-solving skills.
• Strong, proactive communication and negotiation skills
• Ability to deal effectively with and represent the University to a wide range of individuals/organizations within and outside of the University.

Posting Number 20160659P