Title: Administrator -Research Administration
Division: Molecular & Cellular Biology
Salary Range: Commensurate with Experience
Baylor College of Medicine (BCM) is proud to be one of the nation’s premier healthcare, educational, and research institutions. Our people are our most important resource as we pursue excellence in our healthcare, education, and research mission areas. Our staff enjoys outstanding benefits and professional growth opportunities while working in a dynamic environment noted for diversity, community involvement, intellectual excitement, and cutting-edge research and education.
The Department Administrator serves as the administrative leader and senior management advisor to the Department Chair. The primary responsibilities of this position are to generate, manage, and interpret strategic information; provide financial management and accountability for all Department resources; and to provide administrative infrastructure for faculty, staff, and trainees. The Department Administrator is responsible for all administrative operations of the Department including finance, research administration, and human resources. In addition, this leadership role helps to maintain BCM’s values by creating a culture of professionalism; an effective learning environment for all; and a commitment to diversity and inclusion. The Department Administrator reports to the Department Chair and Chief Operating Officer of the College.
All operational activity for the Department flows through this position. Whether directly performed or delivered by operational partners, all Departmental operations are the responsibility of the Administrator. These responsibilities include directing strategic business, programmatic, policy development, policy compliance, programmatic oversight, financial management, administrative direction, and operational planning in concert with the Chair and Chief Operating Officer.
The Department Administrator leads complex Departmental finances and budget functions. This position has the overarching fiscal responsibility for directing the Department’s financial staff, managing financial resources to achieve optimal utilization, which includes financial planning, budgeting, and accounting functions.
The Department Administrator leads research administration to support the needs of faculty and staff, operation and support of departmental resources, and is responsible for all aspects of the preparation, submission and administration of departmental grants and contracts. The Administrator provides oversight of grant funds, salary distribution, effort distribution, research space, resources, memberships, timely invoicing, and is responsible for leading analytical review of monthly budget reports.
Strategic Planning and Implementation
This position is critical to the Department’s long-term success and includes active leadership and engagement in overseeing the strategic planning activities for the Department. The Department Administrator is responsible for developing, obtaining approval for, and directing short and long-term strategic business plans for the Department in alignment with overall institutional priorities.
The Department Administrator is responsible for multiple reports to direct finance, research administration, and human resources. These roles work alongside the Administrator in refining and developing an administrative structure that provides the necessary level of support services needed for the Department’s continued success and strategic growth; including providing counsel to administrative leaders in personnel decisions and employee life-cycle activities. The Administrator will partner with Central Human Resources, Finance, and Research Administration to maintain compliance with BCM policy, state and federal regulations.
Space and Facilities Management
The Department has research activities in four floors of the DeBakey building BCM with space in several other areas of the College which requires directing and developing a functional space plan for the Department, and coordinating the support services necessary to ensure the operation of the Department’s facilities.
Process Improvement/Project and Change Management
The Department Administrator drives continuous improvement in all domains and participates in College-wide efforts. This position is responsible for leading the Department’s project management functions with support from College resources and managing routine and crisis communications throughout the Department and with related entities as issues arise.
While many competencies, skills, and knowledge are critical to the success of the role, the following are examples of notable aptitudes that must be demonstrated:
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Valid through: 12/24/2020